Transportation Budget & Work Program Analyst II

Florida Department of Transportation; Bartow, Northern (FL, KY); Hybrid; USD 49,000 - 64,000; Full time

Job summary

Florida Department of Transportation is seeking a Work Program Specialist II to manage the District's Five-Year Work Program, balance budgets, and ensure regulatory compliance across funding sources. You will provide analytic and technical support to project managers and leadership in a fast-paced environment.

You will coordinate with Central Office and district staff, monitor funding, prepare reports, and balance year-end activities while supporting continuous process improvements and

Qualifications

• Knowledge of the Five-Year Transportation processes, budget processes and production management processes.
• Knowledge of the Department's budgeting, financial and fiscal procedures.
• Knowledge of state and federal programs as they relate to work program.
• Knowledge of the Department's Financial Management (FM) System.
• Knowledge of Microsoft Word. Knowledge of Microsoft PowerPoint.
• Knowledge of Microsoft Excel. Working knowledge of budget.

Responsibilities

• Develop, coordinate and maintain the District's Tentative Five-Year Work Program in conjunction with the Work Program Coordinator.
• Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds.
• Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets.
• Update status on projects included in the Adopted Five Year Work Program.
• Monitor prior and current year projects to ensure consistency between budget and funds.
• Responsible for closing and balancing projects at the direction of the Work Program Coordinator.
• Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, oops (missing fund, program number, status) report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.
• Create, maintain and periodically update desk procedures for the Work Program area.
• Provide process guidelines and training to project managers to ensure information on funding requests is accurate.
• Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.
• Provide the technical assistance needed to other District personnel on Work Program issues.
• Provides information and coordination needed when required.
• Evaluate the impact of the District Work Program and its effect on production efforts in the District.
• Monitor and balance all fiscal year-end activities in conjunction with other Work Program staff.
• Prepare required reports for fiscal year-end close out activities including but not limited to roll forward, manual roll forward and budget realignment.
• Prepare and maintain various management reports and graphs based on data contained in the Work Program to include charts, tables, PowerPoint presentations, etc.
• Maintains current information on pending amendments to the Executive Office of the Governor by updating the District Work Program office log of pending amendments.
• Act as the key contact for pending amendments when requests are received and additional documentation is needed.
• Performs bi-weekly reviews of amendments and the revisions report, notifying the Work Program Administrator of any amendments that have not been submitted by the district within amendment processing time allowance and which amendments have been submitted to Central Office that are beyond the expected timeline for approval.
• Updates District Work Program office files with amendment documentation.

Skills

Five-Year work program knowledge

Budget procedures

FM system knowledge

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Effective communication

Education

Bachelor’s degree or higher

High school diploma or equivalent

Job description

Florida Department of Transportation is seeking a Work Program Specialist II to manage the District's Five-Year Work Program, balance budgets, and ensure regulatory compliance across funding sources. You will provide analytic and technical support to project managers and leadership in a fast-paced environment.

You will coordinate with Central Office and district staff, monitor funding, prepare reports, and balance year-end activities while supporting continuous process improvements and