WORK PROGRAM SPECIALIST II - 55011664

State-of-Florida; Bartow (FL); On-site; USD 49,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Job summary

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION is seeking a WORK PROGRAM SPECIALIST II to manage the District’s Tentative Five-Year Work Program and oversee funding across multiple sources. The role requires strong analytical skills, budgeting, and cross-team collaboration with project managers and leadership.

Responsibilities include monitoring funds, preparing reports, and ensuring regulatory compliance, with growth opportunities through the agency’s learning programs and training resources.

Qualifications

• High school diploma or equivalent with six years relevant experience, or a Bachelor's degree with two years relevant experience.
• Experience substitution: relevant professional experience can substitute for degree on a year-for-year basis.
• Knowledge of Five-Year Transportation processes, budget processes and production management.

Responsibilities

• Develop, coordinate and maintain the District's Tentative Five-Year Work Program with the Work Program Coordinator.
• Monitor funding sources to maintain balanced levels per Work Program Instructions.
• Perform multi-year Work Program analysis and regular performance reporting to ensure alignment with budgets.
• Update status on projects included in the Adopted Five Year Work Program.
• Close and balance projects as directed by the Work Program Coordinator.
• Create, maintain and update desk procedures; provide guidelines and training to project managers.

Skills

Budget processes

Production management

FM System

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Data analysis

Email communication

Education

High school diploma or equivalent

Bachelor’s degree with 2+ years relevant experience

Tools

FM System

Excel

PowerPoint

Word

Job description

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

132 / PROGRAM MANAGEMENT

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PHONE NUMBER: 863-519-2396

CONTACT EMAIL ADDRESS: [e-mail]

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882883

Agency: Department of Transportation

Working Title: WORK PROGRAM SPECIALIST II - 55011664

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Work Program Specialist II

This position drives the agency's financial stability and project success being a team member who assists in managing the District's Five-Year Work Program, ensuring balanced budgets, maintaining regulatory compliance across all funding sources, and providing vital analytical and technical support to project managers and leadership.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

801 N. Broadway Avenue,

Bartow FL. 33830

Annual Salary Range:

$49,328.58 – $63,836.99

Your Specific Responsibilities:

Develop, coordinate and maintain the District's Tentative Five-Year Work Program in conjunction with the Work Program Coordinator. Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds. Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets. Update status on projects included in the Adopted Five Year Work Program.

Monitor prior and current year projects to ensure consistency between budget and funds. Responsible for closing and balancing projects at the direction of the Work Program Coordinator. Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, oops (missing fund, program number, status) report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.

Create, maintain and periodically update desk procedures for the Work Program area. Provide process guidelines and training to project managers to ensure information on funding requests is accurate. Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.

Provide the technical assistance needed to other District personnel on Work Program issues. Provides information and coordination needed when required. Evaluate the impact of the District Work Program and its effect on production efforts in the District.

Monitor and balance all fiscal year-end activities in conjunction with other Work Program staff. Prepare required reports for fiscal year-end close out activities including but not limited to roll forward, manual roll forward and budget realignment.

Prepare and maintain various management reports and graphs based on data contained in the Work Program to include charts, tables, PowerPoint presentations, etc.

Maintains current information on pending amendments to the Executive Office of the Governor by updating the District Work Program office log of pending amendments. Act as the key contact for pending amendments when requests are received and additional documentation is needed. Performs bi-weekly reviews of amendments and the revisions report, notifying the Work Program Administrator of any amendments that have not been submitted by the district within amendment processing time allowance and which amendments have been submitted to Central Office that are beyond the expected timeline for approval. Updates District Work Program office files with amendment documentation.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of the Five-Year Transportation processes, budget processes and production management processes.
• Knowledge of the Department's budgeting, financial and fiscal procedures.
• Knowledge of state and federal programs as they relate to work program.
• Knowledge of the Department's Financial Management (FM) System.
• Knowledge of Microsoft Word. Knowledge of Microsoft PowerPoint.
• Knowledge of Microsoft Excel. Working knowledge of budget.

Skills in:

• Skilled in using computers and communicating by e-mail.

Ability to:

• Ability to understand how the financial processes of work program, budget and comptroller relate to each other.
• Ability to perform mathematical calculations.
• Ability to interpret and apply rules, laws, and policies to day-to-day work.
• Ability to analyze data issues, develop reports and problem solve with minimal supervision.
• Ability to multi-task.
• Ability to communicate effectively both verbally and in writing

Other Job-Related Requirements:

• Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.

Minimum Qualifications:

• A high school diploma or its equivalent and six years of relevant employment experience or; a Bachelor’s degree from an accredited college or university and two years of relevant experience; Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the college education.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)