Transportation Billing Administrator

Northdale Oil Inc; North Dakota; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

HSA

Dental Insurance

Vision Insurance

Life Insurance

401(k) with Company Match

Paid Time Off (PTO)

Job summary

Northdale Oil Inc in Grand Forks is seeking a Transportation Billing Administrator to ensure transportation loads are documented, priced, billed, and processed accurately and on time.

The role collaborates with customers, suppliers, dispatchers and internal teams to manage bills of lading, invoices, and inventory records, while maintaining high attention to detail and efficient processing. Strong Excel skills and the ability to work independently in a fast-paced environment are essential.

Qualifications

• Prior billing experience or related education required.
• Basic knowledge of the fuel and/or propane industry preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy; ability to identify discrepancies and resolve them.
• Strong communication and interpersonal skills.
• Ability to work independently while also contributing as part of a team.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process Bills of Lading and other delivery documentation through the accounting system.
• Generate customer invoices for fuel and propane semi load purchases.
• Verify incoming supplier invoices for fuel and propane purchases.
• Track multiple fuel and propane inventories on a monthly basis.
• Scan, organize, and electronically file Bills of Lading and related documentation.
• Collaborate with internal teams to verify proper pricing, quantities, and billing.
• Review load documentation for accuracy and resolve discrepancies as needed.
• Provide administrative support to Northdale’s transportation, fuel, and propane operations.

Skills

Billing experience

Attention to detail

Organizational skills

Communication skills

Time management

Team collaboration

Independent work

Multi-tasking

Education

Billing-related education

Tools

Microsoft Excel

Microsoft Outlook

Job description

Description

Northdale Oil is looking for a detail-oriented and organized Transportation Billing Administrator to join our team in Grand Forks. This position plays an important role in supporting Northdale’s fuel and propane operations by ensuring transportation loads are accurately documented, priced, billed, and processed in a timely manner.

The ideal candidate is someone who enjoys working with numbers and details, stays organized in a fast-paced environment, and can effectively communicate with customers, suppliers, dispatchers, drivers, and internal teams.

The Transportation Billing Administrator will assist with a variety of transportation, billing, and inventory functions, including:

• Processing Bills of Lading and other delivery documentation through the accounting system
• Generating customer invoices for fuel and propane semi load purchases
• Verifying incoming supplier invoices for fuel and propane purchases
• Tracking multiple fuel and propane inventories on a monthly basis
• Scanning, organizing, and electronically filing Bills of Lading and related documentation
• Collaborating with internal teams to verify proper pricing, quantities, and billing
• Reviewing load documentation for accuracy and resolving discrepancies as needed
• Providing administrative support to Northdale’s transportation, fuel, and propane operations

Requirements

Skills & Qualifications

• Prior billing experience or relevant education required
• Basic knowledge of the fuel and/or propane industry preferred
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Strong organizational and time-management skills
• Excellent attention to detail and accuracyAbility to identify discrepancies and follow through to resolution
• Strong communication and interpersonal skills
• Ability to work independently while also contributing effectively as part of a team
• Ability to manage multiple priorities and meet deadlines
• Willingness and ability to learn Northdale’s fuel, propane, transportation, and billing processes

Benefits Include

• Health Insurance
• HSA
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)