Transportation Billing Administrator

Northdale Oil Inc; Grand Forks (ND); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

HSA

Dental Insurance

Vision Insurance

Life Insurance

401(k) with Company Match

Paid Time Off (PTO)

Job summary

Northdale Oil Inc. in Grand Forks seeks a Transportation Billing Administrator to ensure loads are documented, priced, billed, and processed accurately and timely. The role requires attention to detail and comfort working with numbers in a fast-paced environment.

The position collaborates with customers, suppliers, dispatchers, drivers and internal teams. Key duties include processing Bills of Lading, generating invoices for fuel/propane, verifying supplier invoices, tracking inventories, and

Qualifications

• Prior billing experience or relevant education required.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy; able to identify discrepancies and resolve them.
• Strong communication and interpersonal skills; able to work independently and as part of a team.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process Bills of Lading and other delivery documents through the accounting system.
• Generate customer invoices for fuel and propane semi load purchases.
• Verify incoming supplier invoices for fuel and propane purchases.
• Track fuel and propane inventories monthly.
• Scan, organize, and file Bills of Lading and related documentation.
• Collaborate with internal teams to verify pricing, quantities, and billing.
• Review load documentation for accuracy and resolve discrepancies.
• Provide administrative support to transportation, fuel, and propane operations.

Skills

Billing experience

Fuel/propane knowledge

Excel

Outlook

Time management

Attention to detail

Communication

Teamwork

Independent work

Multitasking

Tools

Microsoft Excel

Outlook

Job description

Description

Northdale Oil is looking for a detail-oriented and organized Transportation Billing Administrator to join our team in Grand Forks. This position plays an important role in supporting Northdale’s fuel and propane operations by ensuring transportation loads are accurately documented, priced, billed, and processed in a timely manner.

The ideal candidate is someone who enjoys working with numbers and details, stays organized in a fast-paced environment, and can effectively communicate with customers, suppliers, dispatchers, drivers, and internal teams.

The Transportation Billing Administrator will assist with a variety of transportation, billing, and inventory functions, including:

• Processing Bills of Lading and other delivery documentation through the accounting system
• Generating customer invoices for fuel and propane semi load purchases
• Verifying incoming supplier invoices for fuel and propane purchases
• Tracking multiple fuel and propane inventories on a monthly basis
• Scanning, organizing, and electronically filing Bills of Lading and related documentation
• Collaborating with internal teams to verify proper pricing, quantities, and billing
• Reviewing load documentation for accuracy and resolving discrepancies as needed
• Providing administrative support to Northdale’s transportation, fuel, and propane operations

Requirements

Skills & Qualifications

• Prior billing experience or relevant education required
• Basic knowledge of the fuel and/or propane industry preferred
• Proficiency with Microsoft Office, particularly Excel and Outlook
• Strong organizational and time-management skills
• Excellent attention to detail and accuracyAbility to identify discrepancies and follow through to resolution
• Strong communication and interpersonal skills
• Ability to work independently while also contributing effectively as part of a team
• Ability to manage multiple priorities and meet deadlines
• Willingness and ability to learn Northdale’s fuel, propane, transportation, and billing processes

Benefits Include

• Health Insurance
• HSA
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)