Transportation Assistant

Veterans Health Administration; Richmond (VA); Hybrid; USD 38,000 - 55,000; Full time

Job summary

Veterans Health Administration in Richmond, VA is seeking a Transportation Assistant to coordinate beneficiary travel and manage patient funds. The role covers processing travel reimbursements, reconciling vouchers, and ensuring compliance with regulations.

Responsibilities include maintaining accounts, preparing expenditure reports, and determining travel entitlement while coordinating with facilities and next of kin as needed.

Qualifications

• There is no educational substitution at this grade level.
• Education must be recognized by the U.S. Department of Education for qualification.

Responsibilities

• Maintains communications with receiving facilities regarding beneficiaries' return travel arrangements.
• Reviews requests for reimbursement of travel costs for compliance with regulations and procedures.
• Reconciles vouchers against authorizations for accuracy prior to payments.
• Balances, reconciles, and adjusts invoices for payment and prepares daily expenditure reports.
• Determines travel entitlement, applies deductibles, and authorizes or denies reimbursements.

Job description

• Department: Department of Veterans Affairs

Position is located in the Department of Veterans Affairs, Veterans Health Administration, Mid-Atlantic Health Care Network (VISN 6), Richmond VA Medical Center, Health Administration Service (HAS). Responsible for the administrative co-ordination of transportation and patient funds activities.

Key Responsibilities

Major duties include but are not limited to: Maintains communications with receiving facilities regarding beneficiaries return travel arrangements. Reviews requests for reimbursement of travel costs for the purpose of assuring compliance with regulations and procedures, completeness, accuracy, internal consistency, and agreement with basic authorization. Reconciles vouchers against authorizations for accuracy prior to preparing certification for payments.

Responsible for balancing, reconciling, and adjusting invoices for payment. Prepares daily expenditure reports. Manages activities for beneficiary travel control points. Determines legal entitlement to travel reimbursement, applies deductible requirements and computes amount to be paid to beneficiaries. Maintains a master list of deductibles met for each month on every patient that visits this facility and authorizes or denies reimbursement accordingly.

Process requests for travel reimbursement utilizing various systems to determine service connection eligibilities, hardship qualification, appointment verification at local and outside facilities, proof of address, and other criteria. Serves as record keeper and coordinator of patient funds on deposit. Maintains accounting records and control log.

Records money from the Emergency Department safe and releases the money to the patients or, if necessary, next of kin, in coordination with Decedent Affairs. Responsible for the accuracy of all patient funds transactions, including all deposits and withdrawals. Determines if a Patient Funds account is restricted or unrestricted and indicates the status on each signature card and computer entry.

Prepares and submits monthly Patient Funds monitors as required by the Fiscal Service in a timely manner. Work Schedule: 8:00am - 4:30pm; Monday- Friday Telework: Ad-Hoc Position Description/PD#: Transportation Assistant/PD99910S and PD99689S Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements & Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $38033 – $55318/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-02.

Who is eligible to apply?

This position is open under the 'Fed Competitive' hiring path.