Transportation Assistant

U.S. Department of Veterans Affairs; Asheville (NC); On-site; USD 40,000 - 52,000; Full time

Job summary

The U.S. Department of Veterans Affairs invites applications for a Transportation Assistant position located at Charles George VA Medical Center in Asheville, NC.

The role sits in the Environmental Management Service Fleet Section, supporting vehicle data entry, upkeep of maintenance records, and coordination of repairs with vendors. Qualified applicants have at least one year of specialized federal experience related to fleet operations, data entry, and reporting.

Qualifications

• One (1) full year of specialized experience equivalent to at least the next lower grade level (GS-05) in the Federal Service - that is directly related to the work of the position and has equipped you with the particular knowledge - skills and abilities to successfully perform the duties as a Transportation Assistant.
• Specialized experience includes: entering vehicle data and maintaining vehicle records - including fuel use - maintenance history - and accident data; preparing accident reports or damage claims and coordinating repairs with vendors; tracking vehicle usage - mileage - maintenance - and repair costs to identify trends or problems affecting fleet operations.
• Note: one year of work is 35-40 hours per week; part-time experience credited proportionally.

Responsibilities

• Maintains and evaluates the effectiveness of the motor vehicle fleet.
• Collects data on vehicles and reviews reports related to mileage, repairs and maintenance, and costs.
• Reports GSA mileages and reviews GSA bills for accuracy.
• Monitors vehicle utilization and maintenance records to identify trends and problems.
• Identifies procedural changes to improve fleet operations.
• Maintains vehicle data in databases and tracks monthly mileage, fuel purchases, and maintenance costs.
• Prepares GSA Accident Reports for vehicles involved in accidents.
• Ensures VA drivers are properly licensed and trip tickets are completed.
• Filing trip logs, receipts, accident reports, photos, and repair slips.
• Organizes and maintains filing systems and identifies training needs for employees.
• Performs other duties as assigned.
• Work Schedule: Full time - Monday- Friday 7:30 am to 4:00 pm.

Skills

Driver's license

Job description

Summary

This position is located in the Department of Veterans Affairs (DVA) - Veterans Health Administration (VHA) - Mid Atlantic Health Care Network (VISN 6) - Charles George VA Medical Center (VAMC) in Asheville - North Carolina - in the Fleet Section of Environmental Management Service (EMS).

Qualifications

This position includes a Selective Placement Factor (skill - knowledge - ability or other worker characteristics basic to - and essential for - satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration for this position. The Selective Placement Factor for this position is: Possess a current valid state driver's license. (Please DO NOT provide driver's license. We may not accept pictures. This requirement will be verified during interview). SPECIALIZED EXPERIENCE: One (1) full year of specialized experience equivalent to at least the next lower grade level (GS-05) in the Federal Service - that is directly related to the work of the position and has equipped you with the particular knowledge - skills and abilities to successfully perform the duties as a Transportation Assistant. Specialized experience for this position includes: entering vehicle data and maintaining vehicle records - including fuel use - maintenance history - and accident data; preparing accident reports or damage claims and coordinating repairs with vendors; tracking vehicle usage - mileage - maintenance - and repair costs to identify trends or problems affecting fleet operations; reviewing vehicle-related invoices or billing for accuracy; and ensuring maintenance and cleanliness are managed on all fleet vehicles. NOTE: One (1) full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include - but may not be limited to the following: Maintains and evaluates the effectiveness of the motor vehicle fleet
• Collects pertinent data on vehicles and reviews a variety of reports (mileage - repairs and maintenance - vehicle cost - and funding projections - etc.) relating to usage and expenses to identify problems for further review to ensure maximum operational vehicle readiness
• Reports all General Services Administration (GSA) mileages monthly and reviews monthly General Services Administration (GSA) bills for accuracy
• Monitors and analyzes vehicle utilization and maintenance records to identify adverse trends - systematic problems - and unique maintenance situations
• Identifies problem areas and recommends appropriate changes in procedures and policies to supervisor
• Maintains database and enters all vehicle data - monthly mileage of trip - fuel purchases - maintenance cost - and accident information
• Prepares and submits General Services Administration (GSA) Accident Reports for all General Services Administration (GSA) vehicles involved in accidents
• Ensures all VA drivers are properly licensed to drive government vehicles and proper trip tickets are maintained and completed
• This includes filing all trip logs - credit card receipts - accident reports - pictures - and repair slips
• Ensures that maintenance and cleanliness are managed on all fleet vehicles
• Prepares and ensures that all monthly - quarterly - and annual reports are completed in a timely manner
• Organizes and maintains the filing system - assuring all documents are filed properly so they can be retrieved at a moment's notice
• Identifies developmental and training needs of employees - providing or arranging for needed development and training
• Performs other duties as assigned
• Work Schedule: Full time - Monday- Friday 7:30 am to 4:00 pm - may include evenings and/or weekends based on operational needs
• Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not approved