Transportation Administrative Assistant

Do & Co; New York (NY); On-site; Full time

Job summary

A dynamic opportunity for a Transportation Administrative Assistant at a leading hospitality company in New York. The role includes assisting the Transportation Manager with operations, maintaining employee schedules, and ensuring efficient communication across departments. Applicants should have at least 2 years of administrative experience and strong organizational skills.

Benefits

Pay rate of $23.00 hourly

Daily Complimentary Meals

Genuine career development opportunities

Qualifications

• Minimum 2 years of administrative experience in transportation or hospitality.
• Proficient in Microsoft Office with strong communication skills.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Assist the Transportation Manager with scheduling and operations.
• Prepare and maintain employee schedules and payroll adjustments.
• Draft and manage transportation-related correspondence.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving skills

Education

High School diploma or equivalent

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

We have an incredible opportunity for a dynamic Transportation Administrative Assistant to join our growing New York Team!

About DO & CO

We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, we offer gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

What We Offer:

• Pay rate: $23.00 hourly.
• Daily Complimentary Meals (Breakfast, Lunch and Dinner).
• An organization dedicated to fostering innovation; in pursuit of cultivating creativity, embracing new ideas and leveraging our impeccable standard for hospitality.
• Genuine career development opportunities, both nationally and internationally.
• The chance to collaborate and represent a leading force in the luxury global gourmet entertainment industry.

Responsibilities:

• Assist the Transportation Manager with the scheduling, coordination, and execution of daily transportation operations.
• Demonstrate strong organizational skills, attention to detail, and the ability to work in a fast-paced environment.
• Prepare and maintain transportation department employee schedules.
• In put all transportation employee payroll adjustments. Support employees with all forms of requested time off.
• Provide vital administrative and operational support to the Transportation Manager in managing transportation services within the hospitality/airline industry. Handle day-to-day communication for transportation.
• Serve as a point of contact for transportation inquiries and requests from guests, employees, and other departments.
• Draft and manage transportation-related correspondence (emails, memos, reports).
• Maintain and update transportation-related databases and files (paper and electronic).
• Liaise with internal teams (reception, human resources, payroll, and all other departments).
• Maintain accurate records and support the efficiency of the transportation team.
• Track and report transportation metrics, including cost, usage, efficiency, and guest satisfaction.
• Assist in preparing reports for management meetings regarding transportation operations.
• Ensure a seamless transportation experience for guests, staff, and visitors if needed.

Qualifications:

• Minimum of 2 years of administrative experience, preferably in transportation, hospitality, or the airline industry.
• High School diploma or equivalent required; bachelor's degree in business administration, hospitality management, logistics, or related field preferred.
• Previous experience coordinating logistics, scheduling, or managing vendors is highly desirable.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong communication skills (both written and verbal).
• Basic understanding of airport logistics and hospitality industry operations is highly preferred.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Ability to handle sensitive information with discretion and professionalism.
• Strong problem-solving skills and ability to work well under pressure.
• Strong attention to detail and accuracy.
• Proactive and able to work independently with minimal supervision or in a team setting.
• Ability to work in a fast-paced office setting with interactions across various departments.
• Flexible and adaptable to changes in schedule. Available to work weekends, evenings, & holidays.

Diversity & Inclusion Statement

DO & CO provides equal employment opportunities. Applicants will be considered for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other protected characteristic.