Transit Project Admin & Coordination Specialist

Urban-Engineers; Mechanicsburg (Cumberland County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Short/Long Term Disability

401K with company match

ESOP

Vacation/Holiday/Personal Days

Tuition Reimbursement

Professional Development

Certification Incentives

Job summary

Urban-Engineers is seeking a detail-oriented Project Administrator to coordinate daily administrative activities and support project managers in delivering transportation design and construction projects. You will handle ECMS, contracts, invoicing, and project documentation in a fast-paced environment.

The role requires 5+ years of related experience, strong MS Office skills, and proficiency with Deltek Vantagepoint or similar ERP systems.

Qualifications

• Associate’s or bachelor’s degree in business administration, accounting, communication, marketing or related field preferred; equivalent professional experience will be considered.
• At least five years of project administration or project delivery support experience.
• Experience in Engineering, Architectural, Construction or similar professional services firm a plus.
• Experience with PennDOT ECMS a plus.
• Experience with Deltek Vantagepoint or similar project accounting/ERP systems preferred.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Strong writing, proofreading, and editing skills required.
• Exceptional attention to detail and accuracy.
• Strong working knowledge of MS Office Suite - primarily Excel.

Responsibilities

• Coordinate day-to-day project administrative activities and support project managers in project delivery.
• Maintain and monitor project financial information: budgets, labor, invoices, AR, expenses, and financial performance.
• Assist with internal project setup, maintenance, and closeout.
• Review weekly timesheet and expense reports for field and office personnel.
• Support preparation of proposals, SOIs, presentations, resumes, and solicitation compliance.
• Maintain organized electronic project files and assist with document control (contracts, invoices, reports, meeting records).
• Coordinate office meetings, volunteer opportunities and events.

Skills

MS Office Suite

Excel

Adobe Creative Suite

Bluebeam

Attention to detail

Time management

Writing/proofreading/editing

Education

Associate’s or bachelor’s degree in business administration, accounting, communication, marketing

Tools

Deltek Vantagepoint

PennDOT ECMS

MS Office Suite

Job description

Urban-Engineers is seeking a detail-oriented Project Administrator to coordinate daily administrative activities and support project managers in delivering transportation design and construction projects. You will handle ECMS, contracts, invoicing, and project documentation in a fast-paced environment.

The role requires 5+ years of related experience, strong MS Office skills, and proficiency with Deltek Vantagepoint or similar ERP systems.