Project Administrator (52923)

Urban Engineers; Mechanicsburg (Cumberland County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical/Prescription

Dental

Vision

Life Insurance

Short/Long Term Disability

Flexible Spending Accounts

Employee Stock Ownership Plan (ESOP)

401K and company match

Vacation, Holiday, and Personal Days

Tuition Reimbursement

Professional Development

Certification Bonus

Job summary

Urban Engineers in the Harrisburg area seeks a seasoned project administrative professional to support PMs on transportation design and construction projects. You will handle project docs, invoicing, and financial tracking while ensuring compliance with client requirements.

The role requires five+ years of project admin experience in engineering/construction settings, proficiency in MS Office and ERP systems, and excellent writing/editing skills.

Qualifications

• Associate’s or bachelor’s degree in business administration, accounting, communication, marketing or related field or equivalent experience.
• At least five years of project administration or project delivery support experience.
• Experience in engineering, architectural, construction or professional services is a plus.
• Experience with PennDOT ECMS is a plus.
• Experience with Deltek Vantagepoint or similar ERP systems preferred.
• Strong writing, proofreading and editing skills; detail oriented.

Responsibilities

• Assist project managers with project administration incl. ECMS, agreements, invoicing, correspondence and docs.
• Monitor project financials: budgets, invoicing, AR, expenses and performance.
• Assist with internal project setup, maintenance and closeout.
• Coordinate and review weekly timesheets and expense reports.
• Maintain organized electronic project files and document control.
• Coordinate office meetings, volunteer opportunities and events.

Skills

Attention to detail

Writing

Time management

Communication

Education

Associate’s or Bachelor’s degree in business administration / related field

Tools

Deltek Vantagepoint

MS Office (Excel)

Adobe Creative Suite

Bluebeam

PennDOT ECMS

Job description

Job Summary

This position will be responsible for coordinating the day-to-day project administrative activities and supporting project managers in the successful delivery of construction and design projects for our valued transportation clients. The ideal candidate will have experience providing similar project administration and/or project delivery support within the A/E/C industry.

Job Responsibilities

• Assist project managers with project administration, including PennDOT ECMS, prime agreements and subconsultant agreements, invoicing, supplements, correspondence, and required project documentation.
• Maintain and monitor project financial information, including budgets, labor utilization, invoices, accounts receivable, and project expenses, and overall project financial performance.
• Assist with internal project setup, maintenance, and closeout.
• Coordinate and review weekly timesheet and expense report submissions for field and office personnel, verifying client-specific requirements.
• Maintain organized electronic project files and assist with document control, including contracts, correspondence, invoices, reports, meeting records, and other project documentation.
• Coordinate office meetings, volunteer opportunities and other events.

Job Requirements

• Associate’s or bachelor’s degree in business administration, Accounting, Communication, Marketing or related field preferred; equivalent professional experience will be considered.
• At least five years of experience providing project administration or project delivery support.
• Experience in Engineering, Architectural, Construction or similar professional services firm a plus.
• Experience with PennDOT ECMS a plus.
• Experience with Deltek Vantagepoint or similar project accounting/ERP systems preferred.
• Ability to work independently, exercise sound judgment, and proactively identify and resolve issues.
• Strong writing, proofreading, and editing skills required.
• Exceptional attention to detail and accuracy.
• Strong working knowledge of MS Office Suite - primarily Excel
• Working knowledge of Adobe Creative Suite and Bluebeam.
• Ability to prioritize and manage multiple projects, deadlines, and competing priorities in a fast-paced environment.

Benefits Of Working At Urban

• Medical/Prescription
• Dental
• Vision
• Life Insurance
• Short/Long Term Disability
• Flexible Spending Accounts
• Employee Stock Ownership Plan (ESOP)
• 401K and company match
• Vacation, Holiday, and Personal Days
• Tuition Reimbursement
• Professional Development
• Certification Bonus

Pay Rate: $50,000 - $70,000 / annually

Location: Pennsylvania Greater Harrisburg Area

About Urban

Our culture is built around our people. Voted a Top Workplace by our employees, we are committed to advancing careers and providing a foundation for professional growth. Urban offers a wide range of health, welfare and financial benefits to our employees, as well as career development through our own Urban Training Institute, tuition assistance program, and certification incentives.

Founded in 1960, Urban provides services for buildings, ports, transit, railroads, airports, bridges, and highways. We deliver end-to-end project solutions through expert construction management and inspection, innovative engineering design, environmental services, strategic planning, and comprehensive program management. By providing innovation, technical excellence, and on-time performance, we create value for a proud Urban family.

Equal Employment Opportunity/M/F/disability/protected veteran status