Transcript Data Entry Clerk (Part-Time/Hourly)

Henry County Schools; McDonough (GA); On-site; USD 23,000 - 32,000; Part time

Job summary

Henry County Schools is seeking a part-time Transcript Data Entry Clerk to accurately process and enter high school transcripts into the SIS. This role ensures transfer credits, grades, and course histories align with graduation requirements while maintaining FERPA confidentiality.

The ideal candidate has 1–3 years of related experience, strong typing, and familiarity with PowerSchool or Infinite Campus. The position is non-benefited and paid at $20/hour, reporting to the Director of Counseling

Qualifications

• High school diploma required; college coursework or an associate's degree is a plus.
• 1–3 years of general office, data entry, or school secretarial experience, preferably involving student records.
• Proficiency with SIS systems such as PowerSchool or Infinite Campus.
• Exceptional typing speed and numeric data-entry accuracy; strong organizational habits.

Responsibilities

• Transcript Entry: Accurately input course titles, grades, semester credits, and test scores from incoming transcripts.
• Credit Evaluation: Compare coursework against district and state graduation standards with counselor guidance.
• Record Maintenance: Update and maintain digital and physical student records and logs.
• Discrepancy Reporting: Flag missing grades, unverified credits, or course conflicts and report to registrar or counselors.
• Transcript Requests: Process outgoing requests for graduates and alumni via digital platforms or mail.
• Privacy Compliance: Maintain confidentiality under FERPA guidelines.

Skills

Typing speed

Data entry

Organizational skills

Independent work

Education

High school diploma

Associate degree or coursework

Tools

PowerSchool

Infinite Campus

Job description

Department: Student Services: Counseling and Advisement Services
Reports To: Director of Counseling & Advisement
Position Type: Part-Time (Classified Staff)

This is a part-time non-benefited position that is paid at $20/hour.

Position Summary

The Transcript Data Entry Clerk is responsible for accurately processing, evaluating, and entering incoming and historical high school transcripts into the student information system (SIS). This detail-oriented role ensures that transfer credits, grades, and course histories match graduation requirements and remain completely confidential under the Family Educational Rights and Privacy Act (FERPA).

Key Responsibilities

• Transcript Entry: Accurately input course titles, grades, semester credits, and test scores from incoming transfer transcripts or hard-copy archives into the digital database.
• Credit Evaluation: Compare incoming coursework against district and state graduation standards under the guidance and collaboration of school counselors.
• Record Maintenance: Organize, update, and maintain both digital and physical student cumulative folders and records logs.
• Discrepancy Reporting: Flag missing grades, unverified credits, or course conflicts and report them immediately to the registrar or guidance counselors.
• Transcript Requests: Process outgoing transcript requests for graduating seniors and alumni via digital platforms (e.g., Parchment) or mail.
• Privacy Compliance: Maintain strict confidentiality regarding all student records and data in alignment with FERPA guidelines.

Qualifications

• Education: High school diploma required; college coursework or an associate's degree is a plus.
• Experience: Minimum 1 to 3 years of general office, data entry, or school secretarial experience, preferably involving student records.
• Technical Skills: Proficiency with computers, office equipment, and student information systems (such as PowerSchool, Infinite Campus, or similar databases).
• Core Competencies: Exceptional typing speed and numeric data-entry accuracy, strong organizational habits, and the ability to work independently while managing frequent interruptions.