Part-Time Student Records & Transcript Specialist - (C138-2627)

ReNEW Schools; South Windsor (CT); On-site; USD 26,000 - 36,000; Part time

Job summary

ReNEW Schools in Connecticut seeks a Part-Time Student Records & Transcript Specialist to manage transfer, evaluation, and finalization of academic records for students across district and placement programs. You will audit transcripts, enter grades in PowerSchool, and ensure CT-SEDS compliance.

This role requires collaborating with district staff, external districts, and juvenile facilities, maintaining FERPA privacy and state requirements while ensuring accurate credit conversions and timely

Qualifications

• Bachelor's degree in Education or related field is required.
• Counseling or Special Education teaching certification is preferred.
• Experience supporting middle/high school academic record compliance and course-code mapping is expected.
• Strong attention to detail with the ability to handle confidential student data with discretion.

Responsibilities

• Transcript auditing and evaluation, including up to 15 audits per week.
• Record entry and verification in PowerSchool; upload documents into CT-SEDS.
• Serve as primary contact for transcript requests with external districts and placement coordinators.
• Maintain FERPA privacy and state data security standards in all processing.

Skills

Attention to detail

Credit auditing

Compliance

Discretion

Education

Bachelor's degree in Education or related field

Counseling or Special Education certification preferred

Tools

PowerSchool

CT-SEDS

Job description

Student Records & Transcript Specialist (Part-Time)

HOURS: Part-Time (20 Hours per Week)

REPORTS TO: Executive Director of Student Support Services

Position Summary

The Student Records & Transcript Specialist is responsible for ensuring the seamless transfer, evaluation, and finalization of academic records for students transitioning into, out of, or within district programs. This role primarily supports in-district schools and out-of-district placements, including alternative educational programs, specialized placements, Unified School District 1 (USD1), Unified School District 2 (USD2), and juvenile detention facilities. The Specialist conducts thorough academic audits, processes transcript requests, and uploads official documentation into PowerSchool and state databases (such as CT-SEDS) to ensure full compliance with district policies, data security standards, and State of Connecticut requirements.

Key Responsibilities & Scope of Services:

• Transcript Auditing & Evaluation
  • Conduct routine, systematic transcript audits (evaluating up to 15 transcript audits per week).
  • Audit, interpret, and convert incoming coursework and credits from out-of-district placements, juvenile justice facilities, and alternative programs into the district’s grading and course code system.
  • Review student record history to verify course completion, calculate credit conversions, and ensure alignment with Connecticut high school graduation standards.
• Record Entry & CT-SEDS System Maintenance
  • Execute accurate grade entry and credit verifications in the PowerSchool Student Information System.
  • Upload progress reports, report cards, finalized transcripts, and other official academic documents into CT-SEDS.
  • Finalize academic records for returning students to prevent enrollment delays and ensure proper grade placement.
• Out-of-District & Juvenile Placement Support
  • Serve as the primary administrative point of contact for sending and responding to transcript and record requests with external districts, facility educational directors, and placement coordinators.
  • Facilitate consultations and record exchanges with in-district and out-of-district school staff.
  • Review case files, consult with school-based staff, and attend team meetings as necessary regarding student academic standing.
• Compliance & Data Privacy
  • Maintain strict adherence to student record privacy, FERPA regulations, Connecticut state laws (including Conn. Gen. Stat. §§ 10-234aa et seq.), and district data security standards when handling confidential student data.
  • Ensure all services rendered align with local board policies and state reporting requirements.

Qualifications & Competencies

• Certifications & Experience: Bachelor's degree in Education or a related field required; Counseling or Special Education Teaching certification preferred. Demonstrated experience supporting middle/high school academic record compliance and course-code mapping.
• Technical Expertise: Advanced proficiency with Student Information Systems (specifically PowerSchool) and state educational platforms (specifically CT-SEDS). District-provided secure computer hardware and VPN access will be utilized for confidential record processing.
• Core Skills: Exceptional attention to detail, strong background in credit auditing, expertise in state/federal compliance guidelines, and the ability to handle sensitive juvenile justice and special education records with total discretion.