Data Clerk- Elementary

Plano ISD; United States; On-site; USD 23,000 - 28,000; Full time

Job summary

Plano ISD is seeking a data entry specialist to maintain enrollment, attendance, and student records within the PEIMS framework. The role supports campus processes through accurate data entry and meticulous record-keeping.

The ideal candidate has at least one year of data entry experience in a public education setting, strong computer and organizational skills, and a commitment to meeting deadlines with exceptional customer service for multiple stakeholders.

Qualifications

• High school diploma or equivalency is required.
• Minimum of one year of data entry experience in a public education environment (preferred).
• Strong computer skills and attention to detail are essential.
• Ability to meet established deadlines and maintain auditable records.
• Excellent customer service to all stakeholders.

Responsibilities

• Create and maintain enrollment and withdrawal records and residency information in the student cumulative folder.
• Maintain records such as report cards, attendance, class rosters, grade books, and schedule changes for students.
• Prepare and print reports including demographic, attendance, grades, scheduling and transcript information.
• Assist with the campus master schedule.
• Ensure accurate maintenance of PEIMS data in the student information system.
• Review data discrepancies and coordinate with campus staff to facilitate corrections.
• Perform regular self-audits on PEIMS data.
• Provide records and documentation to other school districts following guidelines.
• Maintain student information within the SIS.
• Maintain records following the district retention policy.
• Communicate the district policy on absences and tardiness to students and parents.
• Perform other duties as assigned.

Skills

Computer skills

Organizational skills

Deadline management

Record keeping

Customer service

Education

High school diploma or equivalency

Job description

Pay Grade: 735 (Min $16.85 per hr)
Work Days: 203

Primary Purpose:

• Maintain current and accurate data related to student registration, enrollment, attendance, scheduling, grades/report cards, withdrawals, transfers and coding. Perform data entry to support
  campus processes and the Public Education Information Management System (PEIMS).

Qualifications:

Education/Certification:

• High school diploma or equivalency

Special Knowledge/Skills:

• Strong computer skills are essential


• Strong organizational skills with attention to detail


• Ability to meet established deadlines


• Ability to maintain accurate and auditable records


• Ability to provide strong customer service to all stakeholders

Experience:

• Minimum of one year of data entry experience in a public education environment (preferred)

Major Responsibilities and Duties:

• Create and maintain physical and computerized enrollment and withdrawal records and
  student residency information that are contained within the student cumulative folder


• Create and maintain physical and computerized records such as report card grades,
  eligibility, attendance, class rosters, grade books, and schedule changes if applicable for
  existing, new and transfer students


• Prepare and print reports including demographic, attendance, grades, scheduling and
  transcript information


• Assist with the campus master schedule


• Ensure accurate maintenance of PEIMS data in the student information system


• Review data discrepancy errors and communicate with appropriate campus staff to facilitate
  corrections and ensure data accuracy


• Perform regular self-audits on PEIMS data for all student related state reportable data


• Provide requested records, special program participation information, and the necessary
  documentation to other school districts following designated guidelines


• Maintain designated student information within the student information system


• Maintain records following district records retention policy


• Ensure strict adherence to all laws and regulations outlined in Student Attendance Accounting Handbook


• Effectively communicate the district's policy on absences and tardiness to students and
  parents


• Perform other duties as assigned

Equipment Used:

• Uses computer, scanner, printer, copier, fax, Telephone

Working Conditions:

Mental Demands:

• Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions;
  punctuality and ability to meet deadlines

Physical Demands/Environmental Factors:

• Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of the computer and repetitive hand motions; occasional lifting up to 50
  pounds

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