Senior Data Entry Clerk - Special Services

Binghamton-City-School-District; City of Binghamton (NY); On-site; USD 38,000 - 44,000; Full time

Job summary

Binghamton City School District is seeking a 12-month Senior Data Entry Clerk to supervise data input in student management systems and ensure accuracy for state reporting.

The role involves enforcing system standards, analyzing student data, and coordinating with technical staff to resolve errors. A strong data entry speed, attention to detail, and high school diploma are required.

Qualifications

• Graduation from high school or GED with courses in word processing and spreadsheets.
• Two years clerical experience in data entry on a personal computer.
• Equivalent combination of training and experience.

Responsibilities

• Enter and supervise data input into student management systems.
• Enforce standards & procedures of the student management system.
• Confer with technical staff when errors require changes in instructions.
• Troubleshoot errors in the student management system.
• Analyze student data for state requirements.
• Manage data elements for unique student ID.
• Consult with Programmers and Data Processing Coordinator to build reports.
• Maintain student records for reporting to agencies.
• Prepare and maintain documents.
• Assist with transportation procedures.
• Assist with clerical duties including payroll and purchase orders.
• Ensure timely completion of all tasks.

Skills

Data entry speed

Effective communication

Reading instructions

Attention to detail

Education

High school diploma or GED

Tools

Word processing

Electronic spreadsheets

Student management system

Job description

12-MONTH SENIOR DATA ENTRY CLERK

(7.5 Hours per Day/215 days per year, represented position)

In order to be considered for this opening, applicants must be:

• Currently on the Civil Service eligible list for the title, or
• Currently appointed to the title, or
• Eligible to take the exam for the title when it becomes available

DISTINGUISHING FEATURES OF THE CLASS:

The work involves supervising the input of data with a primary focus on school and district accountability data, including, but not limited to, dropout and graduation rates and students with disabilities. Work is performed under the supervision of the Director of Attendance and Pupil Services and Special Services. Does the related job as required.

TYPICAL WORK ACTIVITIES:

• Enter and supervise the data input into student management systems
• Enforce the standards & procedures of the student management system
• Confer with technical staff when errors require a change in instructions
• Troubleshoot errors in the student management system
• Analyze student data for state requirements
• Manage data elements for unique student ID
• Consult with Programmers and Data Processing Coordinator to build various reports
• Maintain student records for reporting to multiple agencies and departments
• Prepare and maintain documents
• Assist with transportation procedures
• Assist with various clerical duties including, but not limited to, payroll, purchase orders, electronic filing, answering phone calls and correspondence
• Take responsibility that all work is completed on a timely basis

FULL PERFORMANCE KNOWLEDGE SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:

• Good knowledge of the operation of an electronic data processing system
• Good knowledge of hardware operations, scheduling job control language, use of system commands, and job execution
• Ability to read and interpret instructions relating to data coding and the execution of computer programs
• Ability to communicate effectively, both orally and in writing
• Ability to operate a data entry device at an acceptable rate of speed and accuracy
• Physical condition commensurate with the demands of the position

MINIMUM QUALIFICATIONS: Either:

1. Graduation from high school or possession of a high school equivalency diploma including or supplemented by courses in word processing and electronic spreadsheet: or
2. Two years of clerical experience in a position primarily involving data entry on a personal computer: or
3. An equivalent combination of training and experience within the limits of (a) and (b)