Transaction Coordinator

Fifteen Group Capital LLC; Miami (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

A multidisciplinary real estate investment firm is seeking a detail-oriented Real Estate Transaction Coordinator & Administrative Associate based in Miami. This role is critical for transaction execution across acquisitions and financing, requiring a strong command of real estate processes. Candidates should have a degree in Business or Real Estate, with 2-5 years of relevant experience. Key responsibilities include managing deal documentation and providing administrative support to investment teams. This position offers substantial exposure to high-profile transactions and collaboration with senior leadership.

Qualifications

• 2-5 years of experience in real estate transactions, investment, brokerage, or administrative support within a commercial real estate environment.
• Familiarity with due diligence processes and transaction documentation.
• Outstanding written and verbal communication skills.

Responsibilities

• Manage end-to-end transaction execution for acquisitions, dispositions, and financings.
• Oversee due diligence workflows including tracking critical dates and managing document collection.
• Provide high-level administrative support to the acquisitions and asset management teams.

Skills

Transaction Expertise

Due Diligence Coordination

Document Management

Stakeholder Management

Administrative Proficiency

Project & Time Management

Communication Skills

Technical Proficiency

Education

Bachelor's degree in Business Administration, Real Estate, Finance, or a related field

Tools

Microsoft Office Suite

Adobe Acrobat

DocuSign

Cloud-based document management platforms

Job description

THE OPPORTUNITY

Since 1992, Fifteen Group has built a reputation as one of the most successful multidisciplinary real estate investment companies in the market. Our entrepreneurial approach and outstanding investment track record have positioned us as a leader in opportunistic real estate investments. We pride ourselves on fostering innovation, strategic thinking, and exceptional results across our nationwide portfolio.

We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator & Administrative Associate to join our Miami-based investment team. This is a unique opportunity to be at the center of a high-performing real estate investment firm, working alongside experienced professionals across acquisitions, asset management, and capital markets.

In this role, you will play a critical part in driving seamless transaction execution across acquisitions, dispositions, and financings while providing operational support to the firm’s investment team. If you thrive in a fast-paced environment, have a strong command of real estate transaction processes, and bring exceptional organizational skills, this role offers meaningful exposure to complex deals and direct collaboration with senior leadership.

WHAT YOU'LL DO

Transaction Management & Execution

• Transaction Coordination.Manage end-to-end transaction execution for acquisitions, dispositions, and financings across multifamily and commercial real estate assets.
• Due Diligence Management.Oversee due diligence workflows including tracking critical dates, coordinating document collection, and managing third-party vendor deliverables such as appraisals, environmental assessments, and property condition reports.
• Milestone Tracking.Monitor and communicate transaction milestones including PSA execution, earnest money deposits, financing deadlines, and closing timelines to keep all parties aligned.
• Closing Coordination.Manage closing logistics and ensure all required documentation is properly executed and distributed to relevant parties.

Deal Documentation & Reporting

• Deal Documentation.Maintain comprehensive and organized deal files including purchase agreements, loan documents, closing statements, and due diligence reports.
• Pipeline Reporting.Maintain the transaction pipeline and update deal tracking reports for senior management on a regular basis.
• Investment Materials.Assist the acquisitions team with preparing investment committee presentations, deal summaries, and offering memoranda.
• Document Management.Manage digital file systems and document organization for all transaction and property records.

Stakeholder & Administrative Support

• Stakeholder Coordination.Serve as a key point of contact for brokers, lenders, attorneys, title companies, and property managers to ensure timely transaction progress.
• Team Support.Provide high-level administrative support to the acquisitions and asset management teams, including calendar management, meeting scheduling, and correspondence.
• Meeting & Tour Coordination.Coordinate meetings, calls, and property tours with brokers, investors, and vendors.
• Vendor & Accounts Management.Assist with invoice tracking, expense reporting, and vendor payment coordination.

WHAT WE'RE LOOKING FOR

Core Competencies

• Transaction Expertise.Working knowledge of real estate transaction processes including acquisitions, dispositions, financings, and due diligence coordination.
• Due Diligence Coordination.Demonstrated ability to manage diligence workflows, track critical deadlines, and interface with third-party consultants and legal counsel.
• Document Management.Strong organizational skills with the ability to maintain accurate and accessible transaction documentation across multiple simultaneous deals.
• Stakeholder Management.Experience coordinating with a broad range of external parties including brokers, lenders, attorneys, title companies, and property managers.
• Administrative Proficiency.Skilled in executive-level calendar management, meeting coordination, document preparation, and general office operations.
• Project & Time Management.Ability to manage multiple concurrent transactions while maintaining meticulous attention to detail and meeting strict deadlines.
• Communication Skills.Excellent written and verbal communication skills with a professional presence and the ability to interact effectively at all levels.
• Technical Proficiency.Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Adobe Acrobat, DocuSign, and cloud-based document management platforms.

EDUCATION AND EXPERIENCE

The ideal candidate will bring the following qualifications:

• Bachelor’s degree in Business Administration, Real Estate, Finance, or a related field preferred.
• 2–5 years of experience in real estate transactions, investment, brokerage, or administrative support within a commercial real estate environment.
• Experience coordinating real estate transactions including acquisitions, dispositions, or financings strongly preferred.
• Familiarity with due diligence processes, transaction documentation, and coordination with third-party consultants, lenders, and legal counsel.
• Demonstrated ability to manage competing priorities with strong attention to detail in a fast-paced, deadline-driven environment.
• Outstanding written and verbal communication skills.

Please do not contact company principals directly, as this will disqualify you from consideration.