Real Estate Transaction Coordinator

Metric Geo; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Metric Geo in Houston, TX is seeking an experienced Real Estate Transaction Coordinator to oversee residential transactions from executed contract through closing. You will ensure deadlines, document compliance, and maintain proactive communication with clients, agents, lenders, title companies, and other partners.

The ideal candidate has 3+ years managing residential real estate transactions, strong contract knowledge, and experience with Dotloop, SkySlope or Brokermint, plus Google Workspace

Qualifications

• 3+ years of experience coordinating residential real estate transactions.
• Strong contracts knowledge and regulatory compliance.
• Familiarity with transaction management platforms.
• Excellent organizational and communication skills.
• Able to manage multiple transactions simultaneously.

Responsibilities

• Manage multiple real estate transactions from contract to closing.
• Review contracts for accuracy and compliance.
• Create and maintain transaction timelines with deadlines.
• Coordinate communication among buyers, sellers, agents, lenders, and title companies.
• Schedule inspections, appraisals, and closing appointments.
• Monitor financing and escrow progress to ensure timely closings.
• Maintain organized digital transaction files and ensure compliance.
• Identify issues early and resolve with stakeholders.
• Provide regular status updates to clients and agents.

Skills

Organization

Communication

Time management

Problem solving

Attention to detail

Independent work

Client service

Tools

Dotloop

SkySlope

Brokermint

Google Workspace

Microsoft Office

Job description

We are looking for an experienced, organized, and proactive Real Estate Transaction Coordinator to oversee residential real estate transactions from executed contract through closing. This role is responsible for ensuring every transaction progresses efficiently, deadlines are met, documents remain compliant, and all parties receive exceptional communication throughout the process.

The ideal candidate thrives in a fast-paced environment, enjoys solving problems before they become issues, and takes pride in creating a seamless experience for clients, agents, lenders, title companies, and other transaction partners.

Key Responsibilities

• Manage multiple real estate transactions from contract execution through successful closing.
• Review contracts and supporting documentation for accuracy, completeness, and compliance.
• Create and maintain transaction timelines while monitoring all contractual deadlines and contingencies.
• Coordinate communication between buyers, sellers, agents, lenders, title companies, inspectors, appraisers, attorneys, and other vendors.
• Schedule inspections, appraisals, repair negotiations, walkthroughs, and closing appointments.
• Monitor financing, escrow, title, and underwriting progress to help ensure timely closings.
• Request, organize, and maintain all required documents throughout each transaction.
• Identify potential issues early and work collaboratively with all parties to resolve them.
• Keep clients and agents informed with regular status updates and milestone communications.
• Maintain organized digital transaction files and ensure all documents meet brokerage and regulatory compliance standards.
• Coordinate post-closing file completion and document retention.
• Support agents by providing administrative assistance related to active transactions while allowing them to focus on serving clients and growing their business.
• Continuously improve transaction workflows and contribute ideas that increase efficiency and enhance the client experience.

Qualifications

• 3+ years of experience coordinating residential real estate transactions.
• Strong understanding of purchase contracts, disclosures, contingencies, escrow, title, financing, and closing procedures.
• Experience working with transaction management platforms such as Dotloop, SkySlope, Brokermint, or similar systems.
• Proficiency with electronic signature platforms, CRMs, Google Workspace, and Microsoft Office.
• Ability to manage multiple transactions simultaneously without sacrificing accuracy or attention to detail.
• Excellent organizational, communication, and time-management skills.
• Strong problem-solving abilities with a proactive, solutions-focused mindset.
• Ability to work independently while collaborating effectively with a team.
• Active real estate license is a plus but not required.

Desired Skills & Attributes

• Exceptional attention to detail
• Outstanding customer service and relationship-building skills
• Strong written and verbal communication
• Excellent follow-through and accountability
• Ability to prioritize competing deadlines
• High level of professionalism and discretion
• Positive attitude with a willingness to learn and adapt
• Ability to remain calm and resourceful in a fast-paced environment

What Success Looks Like

Success in this role means consistently delivering smooth, on-time closings while providing an outstanding experience for clients, agents, and transaction partners. The ideal Transaction Coordinator is dependable, highly organized, anticipates challenges before they arise, communicates proactively, and serves as the central point of coordination throughout every transaction.

Why Join Our Team

You'll be part of a collaborative, high-performing team committed to delivering exceptional service and creating a streamlined real estate experience. We value professionalism, innovation, accountability, and continuous improvement, and we're looking for someone who shares those values and takes pride in helping every transaction close successfully.