Training & Marketing Programs Coordinator

Liebert Cassidy Whitmore; Los Angeles (CA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Liebert Cassidy Whitmore (LCW) is a California-based law firm seeking a Department Coordinator to support the firm’s Marketing, Training, and Practice Growth Strategy functions from its Los Angeles office.

This full-time role is based in LCW’s Los Angeles office with a hybrid schedule after an onsite start, and requires coordinating trainings, conferences, and materials while maintaining brand-aligned documentation.

Qualifications

• Related administrative experience in a professional office environment.
• Excellent organizational skills and the ability to manage multiple priorities, projects, and deadlines.
• Strong written, verbal, and interpersonal communication skills.
• A commitment to providing exceptional service to internal and external clients.
• Proficiency with Microsoft Office and the ability to learn new technology and business applications.
• Strong attention to detail and experience preparing, proofreading, and maintaining accurate documents, reports, and client-facing materials.
• Experience maintaining accurate records or databases.
• Sound judgment and the ability to work independently, follow established procedures, and appropriately handle confidential information.
• Strong problem-solving skills and the ability to adapt to changing business needs.
• A collaborative approach, along with the initiative and ownership necessary to successfully manage assigned responsibilities.
• Bachelor’s degree in business, communications, marketing, or a related field.

Responsibilities

• Coordinate internal attorney trainings and webinars, including scheduling, presenter logistics, materials, and equipment shipping.
• Provide administrative support for the firm’s annual conference, including registration and the preparation and shipment of conference materials.
• Prepare, format, proofread, and maintain workshop materials, training recordings, handouts, forms, attorney biographies, and templates.
• Ensure department materials are accurate, consistent, and aligned with firm branding and style guidelines.
• Monitor shared department email inboxes, route inquiries, and provide timely and professional service to internal and external clients.
• Support the firm’s Requests for Proposals process by gathering information, organizing documentation, tracking deadlines, and assisting with submissions.
• Maintain attendee lists, evaluation summaries, firm-victories tracking, workshop calendars, and other department records.
• Prepare and submit MCLE and HRCI continuing education filings while maintaining accurate records and meeting compliance deadlines.
• Maintain the firm’s client and contact databases, including researching and resolving returned communications to keep information accurate and current.
• Assist with additional administrative responsibilities and special projects as assigned.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Confidential information handling

Microsoft Office

Independent work

Collaborative approach

Problem-solving

Education

Bachelor’s degree in business, communications, marketing, or related field

Tools

CRM systems

Event-management platforms

Database software

Job description

Liebert Cassidy Whitmore (LCW) is a California-based law firm seeking a Department Coordinator to support the firm’s Marketing, Training, and Practice Growth Strategy functions from its Los Angeles office.

This full-time role is based in LCW’s Los Angeles office with a hybrid schedule after an onsite start, and requires coordinating trainings, conferences, and materials while maintaining brand-aligned documentation.