Training and Placement Program Assistant

The Institute for Family Health; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a motivated Program Assistant to support health professions training. This role involves coordinating student placements and assisting with residency programs, making it ideal for organized individuals passionate about healthcare. You will engage with diverse trainees, manage schedules, and contribute to the development of future health professionals in underserved communities. Join a dynamic team dedicated to fostering a health workforce that addresses community needs, and enjoy a collaborative environment where your contributions matter.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Experience in a health or education field preferred.

Responsibilities

• Coordinate selection and placement of volunteers and students.
• Assist with program recruitment materials and application reviews.
• Maintain schedules and organize meetings for programs.

Skills

Communication Skills

Organizational Skills

Project Management

Education

Bachelor’s Degree

Tools

Google Docs

EPIC

Job description

Job Details

Level: Entry

Job Location: 2006 Madison Avenue Business Office - New York, NY

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $22.00 - $24.00 Hourly

Travel Percentage: Negligible

Job Shift: Day

Job Category: Health Care

Description

The Training and Placement Program Assistant supports health professions training at the Institute to help fulfill its mission to develop a health workforce to address the needs of underserved communities. In this role, they will support the Training and Placement Program Administrator, as well as the Program Directors and Faculty for the Institute’s Family Nurse Practitioner Residency and Addiction Medicine Fellowship Programs.

Their responsibilities will be divided among student and volunteer placements, the FNP residency, and the AM fellowship, with time being spent on each program varying throughout the year based on program needs. They may also participate in additional activities related to other training and educational programs and projects at the Institute, both supervised and independent. This position is ideal for an organized, detail oriented, and motivated self-starter.

Responsibilities for the Student and Volunteer Placement:

• Interact with diverse students and other prospective trainees to assess their skills and goals and match them with appropriate training opportunities.
• Coordinate selection and placement of volunteers, interns, and students across the organization.
• Ensure proper completion of onboarding paperwork and assist with human resources clearance.
• Collect appropriate student placement data using placements tracking tools.
• Collaborate with the Institute administrative offices to coordinate affiliation agreements with academic institutions.
• Maintain an up-to-date list of interns and volunteers, supervisors, and sites.
• Update tracker and compile information for quarterly reporting.
• Update and maintain appropriate information on the Institute's internships and student placements website.
• Work with administrative staff across the Institute to coordinate learner training schedules.
• Work to incorporate learners into Advocacy and Community Outreach activities.

Responsibilities for the Nurse Practitioner Residency Program and Addiction Medicine Fellowship:

• Assist with the creation and distribution of program recruitment materials.
• Collect and coordinate reviews of program applications.
• Collaborate with staff from the Institute and education partners to organize an annual program orientation.
• Maintain Residents schedules in various programs (Outlooks, Google docs, EPIC).
• Organize meetings with program’s staff and Residents/Fellows.
• Assist Program Directors in providing support and professional development opportunities for Residents and Fellows.
• Assist with program evaluation.
• Recruit and liaise with community preceptors who will supervise the Residents/Fellows.
• Coordinate and keep minutes for meetings as requested
• Participate in recruitment process and interviewing for yearly cohort.

Qualifications

• Bachelor’s degree (BS, BA, etc.) or equivalent experience required
• Experience in a health or education field preferred
• Excellent oral and written communication skills
• Ability to track and manage multiple schedules and project timelines
• Ability to work independently and as part of a team

The Institute for Family Health (IFH) is a non-profit organization committed to providing comprehensive primary health care services to disadvantaged communities. In addition to operating 30 health centers in the Bronx, Manhattan and upstate New York, the Institute trains health professionals and engages volunteers in order to further its mission. We are looking for an energetic staff member with good attention to detail to join our team.