Program Assistant

Mohawk Valley Community Action Agency; New York (NY); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading community action agency in New York is seeking a Program Assistant to support the Child Development Leadership Team. This role involves administrative tasks, maintaining databases, and assisting with program events to ensure compliance with Head Start Performance Standards. The ideal candidate will have strong organizational skills, effective communication abilities, and a background in early childhood education.

Qualifications

• AA/AAS degree preferred or equivalent experience.
• Ability to maintain confidentiality and work with diverse backgrounds.

Responsibilities

• Perform administrative and program support activities.
• Assist with program special events and maintain tracking databases.

Skills

Communication

Organization

Attention to Detail

Education

AA/AAS degree

Tools

Microsoft Office

Word

Excel

Job description

The Program Assistant will support the Child Development Leadership Team to ensure the Early Head Start/Head Start Program meets or exceeds the Head Start Performance Standards, in line with the Child Development Philosophy.

Responsibilities include but are not limited to:

• Perform administrative and program support activities, including assisting Administrative Staff with Policy Council and related Advisory Councils (mailings, meetings, etc.).
• Perform general clerical duties such as photocopying, faxing, mailing, and filing.
• Maintain multiple tracking databases.
• Assist with program special events and trainings.
• Assist with all end-of-month paperwork.
• Assist with the purchase, distribution, and inventory of materials.
• Understand and support managers with licensing and Performance Standard requirements.
• Assist with purchasing equipment and materials.
• Provide support to classrooms as needed.
• Record monthly statistics.
• Support program School Readiness goals and objectives.
• Record recruitment information as needed.
• Assist in reviewing start-up paperwork.
• Participate in annual program self-assessment.
• Obtain and report program In-Kind.
• Attend training and meetings as required.
• Adhere to Agency Personnel Procedures.
• Perform other duties as requested by the Child Development Leadership Team.

Qualifications:

• AA/AAS degree preferred or a combination of education and work experience.
• Ability to maintain confidentiality with co-workers, customers, peers, and the general public.
• Experience working with Word, Excel, and Microsoft Office.
• Highly accurate and organized with excellent attention to detail.
• Effective communication skills.
• Ability to maintain positive, professional working relationships.
• Effective written and oral communication skills.
• Willing and able to travel to all Head Start sites, training, home visits, etc., as needed.
• Must pass an annual physical examination and CPS Clearance.
• Ability to relate to people from varied backgrounds.
• Basic computer and arithmetic skills.
• Ability to lift up to 30 pounds.

Please also complete the following forms and submit with your application:

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