Training Administrator

Metropolitan Council of the Twin Cities; Minnesota; Hybrid; USD 79,000 - 97,000; Full time

Job summary

Metropolitan Council Environmental Services (ES) seeks a Training Administrator to deliver high-level administrative and logistical support for its Workforce and Equity training unit. This role will set up training spaces, welcome attendees, track attendance, and implement post-training surveys across multiple facilities and hours from 6 a.m.

to 10 p.m., with daily location dictated by the training schedule.

Qualifications

• Education/experience combinations accepted: HS diploma/GED +5 years, Associate +3 years, Bachelor's +1 year.

Responsibilities

• Coordinate and maintain annual training schedules across multiple programs and locations.
• Manage course registrations, waitlists, cancellations, and enrollment communications.
• Track training completion requirements and upcoming deadlines.
• Prepare classrooms, materials, equipment, and technology for training events.
• Facilitate training sessions by managing attendance, documentation, and participant support.
• Generate rosters, sign-in sheets, evaluations, certificates, and supporting materials.
• Provide day-of support to instructors and troubleshoot logistical issues.
• Maintain LMS course offerings, schedules, rosters, and learner records.
• Monitor training completions and resolve learner transcript issues.
• Run standard reports and distribute completion data to stakeholders.
• Scan, organize, and upload training records into the LMS.
• Coordinate training equipment movement, setup, and storage.
• Maintain training supplies, consumables, and classroom resources.
• Coordinate external training vendor logistics and communications.
• Assist with purchase requests, invoices, and contract-related documentation.
• Ensure vendor training records and documentation are properly maintained.
• Submit and track work requests related to training facilities and equipment.
• Coordinate room reservations and facility logistics.
• Support onboarding and new employee training administration.
• Maintain standard operating procedures and administrative documentation.

Education

High school diploma/GED with five years of experience

Associate degree with three years of experience

Bachelor's degree or higher with one year of experience

Job description

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Join an award-winning wastewater industry leader in protecting our environment! Metropolitan Council Environmental Services (ES) operates and maintains the wastewater collection and treatment system in the Twin Cities metropolitan region. It also provides coordinated long-range water resources and supply planning, and air and water quality monitoring to meet future needs. ES treatment plants consistently earn state and national awards for complete compliance with their environmental permits. ES received a Governor's Award as a Great Place to Work.

To find out more about the Environmental Services division, please click on the link for more information: Wastewater & Water - Metropolitan Council

How your work would contribute to our organization and the Twin Cities region:

The Training Administrator provides high level of administrative and logistics support by independently completing complex administrative, scheduling and technical tasks or actions associated with supporting the Workforce and Equity department’s technical training unit. The person in this position must have a high level of detail, use sound judgment to interpret guidelines, maintain confidentiality and sensitivity and decide approaches to resolve specific problems. The person in this position provides production and logistics support for the implementation of training across all 12 of Environmental Services Interceptor, plant and administrative facilities between the hours of 6 a.m. to 10 p.m. Daily work location is dictated by the training schedule as this position is responsible for setting up the training spaces, providing a welcome to attendees, taking attendance and implementing the post training survey. The ability to be flexible, ability to multi-task, and to be professional in stressful or deadline-oriented situations is important.

NOTE: This is a Temporary Long Term (up to 2 years) position and is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

*Anticipated starting salary up to $42.23/hour or $87,838.40 annually depending on education and experience.

What you would do in this job:

• Coordinate and maintain annual training schedules across multiple programs and locations.
• Manage course registrations, waitlists, cancellations, and enrollment communications.
• Track training completion requirements and upcoming deadlines.
• Prepare classrooms, materials, equipment, and technology for training events.
• Facilitate training sessions by managing attendance, documentation, and participant support.
• Generate rosters, sign-in sheets, evaluations, certificates, and supporting materials.
• Provide day-of support to instructors and troubleshoot logistical issues.

Learning Management System Administration

• Maintain course offerings, schedules, rosters, and learner records within the LMS.
• Monitor training completions and resolve learner transcript issues.
• Run standard reports and distribute completion data to stakeholders.
• Scan, organize, and upload training records into the Learning Management System (LMS).

Training Equipment & Resource Management

• Assist in coordination of training equipment movement, setup, and storage.
• Maintain training supplies, consumables, and classroom resources.
• Coordinate scheduling and logistical support for external training vendors.
• Manage training-related communications between vendors and internal stakeholders.
• Assist with purchase requests, invoices, and contract-related documentation.
• Ensure vendor training records and documentation are properly maintained.

Operational Support

• Submit and track work requests related to training facilities and equipment.
• Coordinate room reservations and facility logistics.
• Support onboarding and new employee training administration.
• Maintain standard operating procedures and administrative documentation.

Education/Experience

Any of the following combinations in completed education (degree field of study in Business Administration/Management, Public Administration, Communications/Writing or closely related field) and experience (providing complex administrative support in a medium to large organization):

• High school diploma/GED with five years of experience
• Associate degree with three years of experience
• Bachelor's degree or higher with one year of experience