Training Administrator

Metropolitan Council; Saint Paul (MN); Hybrid; USD 48,000 - 68,000; Full time

Benefits offered by this job

Competitive salary and benefits

Tuition reimbursement/training support

Hybrid work arrangement

Job summary

The Metropolitan Council Environmental Services seeks a Training Administrator to provide high-level administrative and logistics support for the Workforce and Equity department's training unit. You will set up training spaces, register attendees, manage rosters and evaluations, and coordinate LMS records.

This temporary long-term role (up to 2 years) offers a hybrid on-site/remote arrangement with residence in Minnesota or Wisconsin.

Qualifications

• Education/experience combinations include business/administration or related field with progressively responsible administrative support experience.
• Ability to manage complex administrative tasks, scheduling and logistics.
• Experience in training administration or LMS is desirable.

Responsibilities

• Coordinate and manage annual training schedules across programs and locations.
• Handle course registrations, waitlists, cancellations and communications.
• Track training completions and deadlines, and prepare materials for training events.
• Set up training spaces, welcome attendees, take attendance and run post-training surveys.
• Maintain LMS records, run reports and distribute completion data to stakeholders.
• Coordinate vendor and contractor scheduling and related documentation.

Education

High school diploma/GED with five years of experience

Associate degree with three years of experience

Bachelor's degree or higher with one year of experience

Job description

Report Anticipated starting salary up to $42.23/hour or $87,838.40 annually depending on education and experience.

We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services. More information about us on our website.

We are committed to supporting a diverse workforce that reflects the communities we serve.

Join an award-winning wastewater industry leader in protecting our environment! Metropolitan Council Environmental Services (ES) operates and maintains the wastewater collection and treatment system in the Twin Cities metropolitan region. It also provides coordinated long-run water resources and supply planning, and air and water quality monitoring to meet future needs. ES treatment plants consistently earn state and national awards for complete compliance with their environmental permits. ES received a Governor’s Award as a Great Place to Work.

To find out more about the Environmental Services division, please click on the link for more information: Wastewater & Water - Metropolitan Council

How your work would contribute to our organization and the Twin Cities region:

The Training Administrator provides a high level of administrative and logistics support by independently completing complex administrative, scheduling and technical tasks or actions associated with supporting the Workforce and Equity department’s technical training unit. The person in this position must have a high level of detail, use sound judgment to interpret guidelines, maintain confidentiality and sensitivity and decide approaches to resolve specific problems. The person in this position provides production and logistics support for the implementation of training across all 12 of Environmental Services Interceptor, plant and administrative facilities between the hours of 6 a.m. to 10 p.m. Daily work location is dictated by the training schedule as this position is responsible for setting up the training spaces, providing a welcome to attendees, taking attendance and implementing the post training survey. The ability to be flexible, ability to multi-task, and to be professional in stressful or deadline-oriented situations is important.

NOTE: This is a Temporary Long Term (up to 2 years) position and is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.

• Coordinate and maintain annual training schedules across multiple programs and locations.
• Manage course registrations, waitlists, cancellations, and enrollment communications.
• Track training completion requirements and upcoming deadlines.
• Prepare classrooms, materials, equipment, and technology for training events.
• Facilitate training sessions by managing attendance, documentation, and participant support.
• Generate rosters, sign-in sheets, evaluations, certificates, and supporting materials.
• Provide day-of support to instructors and troubleshoot logistical issues.

Learning Management System Administration

• Maintain course offerings, schedules, rosters, and learner records within the LMS.
• Monitor training completions and resolve learner transcript issues.
• Run standard reports and distribute completion data to stakeholders.
• Scan, organize, and upload training records into the Learning Management System (LMS).

Training Equipment & Resource Management

• Assist in coordination of training equipment movement, setup, and storage.
• Maintain training supplies, consumables, and classroom resources.

Vendor & Contractor Coordination

• Coordinate scheduling and logistical support for external training vendors.
• Manage training-related communications between vendors and internal stakeholders.
• Assist with purchase requests, invoices, and contract-related documentation.
• Ensure vendor training records and documentation are properly maintained.

Operational Support

• Submit and track work requests related to training facilities and equipment.
• Coordinate room reservations and facility logistics.
• Support onboarding and new employee training administration.
• Maintain standard operating procedures and administrative documentation.

Education/Experience

Any of the following combinations in completed education (degree field of study in Business Administration/Management, Public Administration, Communications/Writing or closely related field) and experience (providing complex administrative support in a medium to large organization):

• High school diploma/GED with five years of experience
• Associate degree with three years of experience
• Bachelor's degree or higher with one year of experience

What additional skills and experience would be helpful (desired qualifications):

• Experience administering training and assignment of training in a LMS.
• Experience in the support of technical training in industrial settings

What knowledge, skills, and abilities you should have within the first six (6) months on the job:

• Knowledge of department programs and operations.
• Ability to independently utilize with training software, Work Order System, and audiovisual equipment
• Ability to be flexible and professional in an environment characterized by peak workloads and stressful circumstances.

What you can expect from us:

• We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area.
• We encourage our employees to develop their skills through on-site training and tuition reimbursement.
• We provide a competitive salary, excellent benefits and a good work/life balance.

More about why you should join us!

Union/Grade: American Federation of State, County and Municipal Employees (AFSCME)/Grade E

FLSA Status: Non-Exempt

Safety Sensitive: No

Work Environment:

Work is performed in a standard office setting. Some positions may require travel between primary work site and other sites.

What steps the recruitment process involves:

• We review your minimum qualifications.
• We request your Work Record Evaluation (ATU employees only).
• We rate your education and experience.
• We conduct a structured panel interview.
• We conduct a selection interview.

Once you have successfully completed the steps above, then:

If you are new to the Metropolitan Council you must pass a drug test (safety sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor and misdemeanor convictions on a case‑base basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.

If you are already an employee of the Metropolitan Council you must pass a drug test (if moving from a non-safety sensitive position to a safety sensitive position) and criminal background check if the job you're applying for is safety sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position.

IMPORTANT: If you make a false statement or withhold information, you may be barred from job consideration.

The Metropolitan Council is an Equal Opportunity, Aff … The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply.

If you have a disability that requires accommodation during the selection process, please email [e-mail].