Trainee Fund Administrator

CSC; Guernsey (WY); Hybrid; USD 35,000 - 43,000; Full time

Job summary

CSC is seeking a Trainee Fund Administrator in Guernsey to support a portfolio of funds and investment companies, ensuring accurate and timely investor and fund services under supervision.

You will liaise with sponsors, advisers, brokers and shareholders, process payments, and assist with KYC/CDD, shareholder statements, and statutory filings as part of a growth-focused career development track.

Qualifications

• Educational background including A Levels or equivalent and GCSEs in English and Maths.
• Strong organisational skills and ability to manage deadlines while delivering high-quality client service.
• Proficiency with Excel and standard office software; willingness to learn new banking and fund administration platforms.
• Motivation to study toward a professional qualification (e.g., Certificate in Fund Administration) and develop technical skills.
• Clear written and verbal communication; able to thrive in a team environment.
• Eligibility to live and work in Guernsey.

Responsibilities

• Support administration of a portfolio of funds and investment companies with accurate record-keeping and regulatory compliance.
• Liaise with fund sponsors, advisers, brokers, bankers, auditors, lawyers and shareholders.
• Process payments and banking transactions per department checklists.
• Prepare and distribute shareholder statements and investment manager reports.
• Open bank accounts and maintain investor files and registers.
• Assist with investor distributions, drawdowns and investor transactions.
• Coordinate with Compliance on KYC/CDD, reviewing and collating documentation.
• Arrange and minute client board and shareholder meetings and follow up actions.
• Undertake Company Secretarial duties including statutory filings and maintaining good standing.
• Support processing of client investment and investor transactions with accuracy and timeliness.
• Provide general administrative support and promote clear team communication.

Skills

Organisational skills

Communication skills

Willingness to study toward a PROFESSi

Education

A Level/Baccalaureate or equivalent

GCSE English and Mathematics

Tools

Excel

Office productivity tools

Job description

Job Summary

The Fund Services Administrator will support the administration of a portfolio of funds and investment companies under supervision, ensuring accurate, timely delivery of investor and fund services in line with Client Service Agreements and applicable Guernsey regulations. This role involves daily operational tasks including general administration, liaison with various related parties (i.e. client, directors, investors, advisers etc), payments, investor servicing, KYC/CDD support, and company secretarial activities. The role is ideal for someone beginning a career in fund administration who is motivated to learn, study for professional qualifications, and develop technical and client-facing skills.

The Fund Services Administrator will support the administration of a portfolio of funds and investment companies under supervision, ensuring accurate, timely delivery of investor and fund services in line with Client Service Agreements and applicable Guernsey regulations. This role involves daily operational tasks including general administration, liaison with various related parties (i.e. client, directors, investors, advisers etc), payments, investor servicing, KYC/CDD support, and company secretarial activities. The role is ideal for someone beginning a career in fund administration who is motivated to learn, study for professional qualifications, and develop technical and client-facing skills.

Job Description

Title: Trainee Fund Administrator

Location: Guernsey

Contract type: Full-time; typical hours 37.5 per week

Hybrid / On-site

Employment type: Permanent

Key Responsibilities

• Support the administration of a portfolio of funds and investment companies, ensuring accurate record-keeping and adherence to service agreements and regulatory requirements.
• Liaise professionally with fund sponsors, investment advisers, brokers, bankers, auditors, lawyers, property advisers, agents, and shareholders.
• Process payments and banking transactions following Fund Department checklists and approved external banking platforms.
• Assist in the preparation and distribution of shareholder statements, investment manager reports, and statutory returns.
• Support the opening of bank accounts and maintenance of investor files, shareholder registers, and statutory documentation.
• Assist with investor distributions, drawdowns, and investor transactions under supervision, ensuring accuracy and timely execution.
• Work with Compliance to request, review, and collate investor CDD/KYC documentation and monitor outstanding compliance review points.
• Arrange, attend, and minute client board and shareholder meetings (scheduled and ad-hoc) and assist with follow-up actions.
• Undertake work relating to Company Secretarial matters, including the update of statutory records, completion of filings within the Guernsey Registry and general work involved with maintaining the good corporate standing of clients.
• Work with the Administration and Company Secretarial Teams regarding processing client investment and investor transactions, ensuring these are dealt with accurately, with attention to detail and in a timely manner;
• Provide general administrative support to the team, including correspondence preparation, document management, and promoting clear, transparent communication within the team.

Required Qualifications

• Sound educational background (A Level/Baccalaureate or equivalent) with GCSE (or equivalent) in English and Mathematics.
• Strong organisational skills, attention to detail, and the ability to manage competing deadlines while delivering a high standard of client service.
• Demonstrable IT proficiency, including Excel and standard office productivity tools; comfortable learning banking and fund administration platforms.
• Willingness to study toward a professional qualification such as a Certificate in Fund Administration (or similar) and actively develop technical skills.
• Good written and verbal communication skills and ability to work effectively within a team environment.
• Eligibility to live and work in Guernsey.

Preferred Qualifications

• Previous experience or internships in fund administration, trust company operations, or financial services.
• Familiarity with Guernsey fund structures and basic knowledge of relevant regulatory and compliance requirements.
• Experience using investor servicing platforms, payment systems, or reconciliation tools.
• Progress toward or interest in professional qualifications (e.g., Certificate in Fund Administration, CISI, ACCA).

About Us

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®

CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.

CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers .

We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,

CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.

About The Team

At CSC, we're always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients. We exceed expectations by adapting client ambitions and goals as our own. This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years. It's also the reason we're the trusted partner of many of the world's most successful organizations.

CSC is committed to attracting, developing, and retaining talented people whose values align with ours. We empower our colleagues to bring the right solutions to market to meet client demand. That's why we are the leading provider of business administration and compliance solutions.

• CSC is a great place to work with smart and dedicated people.
• We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In’s Best Places to Work.
• We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
• Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
• CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
• As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.

Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.