Traffic and Logistics Admin

SmartRecruiters, Inc.; Greenwood (IN); On-site; USD 36,000 - 54,000; Full time

Job summary

TA Services is seeking a detail-oriented Traffic and Logistics Admin to act as the operational hub for our distribution and logistics operations. You will coordinate the movement of loads across multiple facilities by managing driver dispatch, scheduling, and communications with internal teams and external partners.

You will oversee daily traffic operations including driver check-ins, load tracking, and documentation, while maintaining accurate records to ensure on-time performance and smooth

Qualifications

• Advanced proficiency in Office tools (Excel, Outlook, PowerPoint, Word).
• Strong Windows-based applications skills.
• English proficiency at B2+.
• Prior experience is preferred.

Responsibilities

• Coordinate the seamless movement of loads across facilities by managing driver dispatch, scheduling, and communication with internal teams and external partners.
• Oversee daily traffic operations including driver check-ins, load tracking, and documentation.
• Maintain accurate records and ensure on-time performance for loads and deliveries.
• Monitor inbound and outbound paperwork and ensure proper filing in designated drives for historical records.
• Assist with scheduling driver appointments and gate/door assignments with warehouse teams.
• Support with dock audits and portals to streamline logistics operations.
• Manage gate system and door assignments with warehouse team.

Skills

English (B2+)

Detail-oriented

Communication

Word

English (B2+)

Tools

Excel

Outlook

PowerPoint

Word

Surgere portal

Job description

At TA Services, we don’t just move freight – we move business forward. Since 1986, we’ve been delivering peak performance for our customers through our Freight Brokerages, Managed Transportation, Warehousing & Fulfillment, Mills Services, and Cross-Border Logistics.

What sets us apart? Our people! At TA, culture isn’t an afterthought – it’s a competitive advantage. We’re intentional about building a workplace where you’re supported, challenged, and equipped to grow. From day one, you’ll get the tools, training, and trust to unlock your full potential.

We believe when the right people live the right values, there’s no limit to what we can achieve. If you’re driven, collaborative, and ready to win, you’ll fit right in.

Here’s what drives us:

People First – We lead with care, connection, and respect.

Service – Our customers, carrier partners, and team members deserve nothing less than excellence.

Safety – Built into every move we make.

Results – High standards. Real outcomes.

Innovation – We push boundaries and never settle.

Sound like the kind of team you want to be part of? Let’s take a closer look at the role.

Job Description

We are seeking a detail-oriented Traffic and Logistics Admin to serve as a critical operational hub for our distribution and logistics operations. In this role, you will coordinate the seamless movement of loads across multiple facilities by managing driver dispatch, scheduling, and communication with internal teams and external partners. You will oversee daily traffic operations including driver check-ins, load tracking, and documentation while maintaining accurate records and ensuring on-time performance

Track on time pick up for CESC loads

Monitor email for loads ready at CESC

Dispatch drivers to CESC

Communicate with Uber / GW team on loads ready for pick up to IDC and SILC

Schedule IDC and SILC loads on Uber portal

Manage gate system for drivers checking into facility

Communicate with warehouse team on floor to get proper door assignments

Send inbound paperwork to receiving team for processing

Update driver log with in and out times for carriers making deliveries and maintain historical records

Scan inbound and outbound paperwork and save appropriately in the drive for historical records

Check break room / supply closet weekly and enter any needed PO’s for supplies

Assist with scheduling driver appts

Manage daily truck/check-in and checkout to minimize detention charges

Help manage trailer/yard status for GLC and Pegasus trailers

Coordinate with quality team to reduce parts the needed to ship back due to quality issues

Assist with setting up Surgere portals

Dock audits of lane assignments thru the Surgere portal

Qualifications

• Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word).
• Advanced proficiency in Windows-based applications.
• Good command of the English language (B2+)
• Prior experience is preferred

Additional Information

All your information will be kept confidential according to EEO guidelines.