Traffic Administrator

calistacorp; Lexington (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

Tunista Logistics Solutions LLC is seeking a detail-oriented Traffic Administrator in Lexington, KY to support 3PL operations. You will schedule trucks with carriers, coordinate with shipping teams, and ensure delivery dates are met.

Responsibilities include carrier negotiation, preparing Bills of Lading, maintaining documentation, tracking freight costs, and providing timely status updates to leadership. A background in transportation and data accuracy is preferred.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or related field.
• 2–3 years of experience in transportation, shipping, or related roles.
• Familiar with FedEx, UPS, DHL, and/or other applicable sites.
• Strong ability to multi-task in a fast-paced environment.
• Computer skills, particularly in Word and Excel.

Responsibilities

• Schedule transportation for inbound and outbound shipments.
• Negotiate with carriers to secure cost-effective pickups and deliveries.
• Prepare Bills of Lading and other required documents.
• File documentation in designated folders.
• Adhere to transportation policies and procedures.
• Follow up with stakeholders to ensure on-time shipments.
• Validate documentation for accuracy promptly.
• Support management with claims as required.
• Identify opportunities to improve processes.
• Track freight costs using a centralized tool.
• Provide status updates to leadership.
• Perform other duties as assigned.

Skills

Attention to detail

Carrier communication

Time management

Problem solving

Cross-functional collaboration

Computer literacy (Word/Excel)

Education

Bachelor's degree in Business Administration or related field

Tools

MS Excel

MS Word

Job description

Tunista Logistics Solutions LLC

Regular

PRIMARY FUNCTION

We are seeking a detail-oriented professional to join our team as a Traffic Administrator. The Traffic Administrator will play a critical role in the execution of meeting customer shipping delivery dates for our Third-Party Logistics (3PL) operations. The successful candidate will be responsible for scheduling trucks with carriers and working with shipping teams ensuring requirements are successfully met.

ESSENTIAL FUNCTIONS

• Scheduling transportation for inbound and outbound shipments for customers.
• Communicating and negotiating with multiple carrier companies to secure the most cost effective pick-up/deliveries.
• Preparing required documentation to include Bills of Lading.
• Filing applicable documentation in designated folders.
• Adhere to all transportation policies and procedures.
• Follow up with internal and external stakeholders to ensure on time shipments.
• Validate all documentation for accuracy in a timely manner.
• Support management with claims as required.
• Identify opportunities for improving processes.
• Assist with keeping track of freight costs utilizing a centralized tracking tool.
• Provide status and updates to leadership team.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

N/A

KNOWLEDGE, SKILLS, & ABILITIES

• Experience in working in a DOD or Government Contract environment.
• Ability to maintain accuracy and precision in assigned tasks.
• Ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced and deadline-driven environment.
• Ability to collaborate effectively with cross-functional teams, including logistics and program management, to achieve inventory transportation objectives.
• Familiarity with logistics and supply chain operations, including transportation, warehousing, and distribution processes.
• Excellent problem-solving skills, with the ability to resolve with minimal supervision.
• Effective communication skills, with the ability to collaborate with customers, internal teams, and external carriers to achieve common goals.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, a related field, or combined experience.
• Minimum of 2-3 years of experience in transportation, shipping, or related roles.
• Familiar with FedEx, UPS, DHL, and/or other applicable sites.
• Strong ability to multi-task in a fast paced environment.
• Computer skills, particularly in Word and Excel.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

DISCLAIMER

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.