3PL - Program Support Specialist

Yulista; Lexington (KY); On-site; USD 45,000 - 65,000; Full time

Job summary

Calista and Subsidiaries seeks a Program Support Specialist to provide administrative support to technical staff, programs and customers, handling regulatory and analytical duties.

You will prepare project authorizations, memos, and data reconciliations, ensuring regulatory compliance. You will collect data for reports, manage inventory and materiel movements, and coordinate CONUS/OCONUS shipments to multiple locations.

Qualifications

• Associate degree or higher in a related field or 2+ years experience.

Responsibilities

• Interface with stakeholders to prioritize requirements.
• Prepare program documents and correspondence ensuring regulatory compliance.
• Research, plan, analyze, and assemble technical and statistical information for briefings and reports.
• Collect and compile data for regular and ad hoc program reporting.
• Manage inventory, PPE configurations, and materiel movements.
• Monitor program plans, provide status reports, and capture lessons learned.
• Coordinate and track CONUS/OCONUS shipments.
• Maintain logistics data system records for materiel movements.
• Assist with materiel budgets and SOP updates.

Skills

Verbal communication

Customer service

Technical writing

Self-starter

Interpersonal skills

Problem solving

Education

Associate degree or higher

2+ years experience

Tools

Outlook

Excel

Word

PowerPoint

OneNote

Job description

PRIMARY FUNCTION

The Program Support Specialist provides administrative support to technical staff, programs, and internal and external customers, performing a variety of both complex and routine regulatory and analytical duties.

ESSENTIAL FUNCTIONS

• Interface with all stakeholders to prioritize impending requirements
• Prepare various program documents and correspondence, including project authorizations, action memos and IMS reconciliations, ensuring all documentation is in compliance with regulations and standards
• Research, plan, analyze, and organize technical and/or statistical information; assemble data for use in briefings, reports, and formal presentations
• Collect and compile data for use in regular and ad hoc reporting on the status of programs
• Communicate and control all inventory, PPE configurations and materiel movements for successful program operation
• Monitor and execute program plans, provide status reports, and gather "lessons learned" information
• Coordinate, track and expedite CONUS and OCONUS shipments to multiple locations
• Maintain various integrated logistics support data system records, ensuring timely and accurate documentation of all materiel movements
• Assist technical staff with materiel budgets
• Maintain standard operating procedures, provide feedback on necessary updates and assist with implementation of updates as necessary
• Assist in resolution of non-conforming materiel

SUPERVISORY RESPONSIBILITIES

This position will not have direct reports

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to safeguard all government property/facilities and provide adequate resource protection to prevent contamination, pilferage, sabotage, and accidental damage, including controller used controlled forms.
• Must have excellent verbal communication and customer service skills, as well as clear, effective technical writing ability.
• Must not pose a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population.
• Present a neat, clean, and professional appearance always, unless precluded by assigned work.
• Demonstrable experience as a self-starter who takes initiative in problem resolution, and follow-through for non-routine issues
• Ability to interact with all levels of organization, including internal/external customers, and senior level management

QUALIFICATIONS

• Associate degree or higher in a related field or 2+ years previous experience.
• Advanced computer skills, to include Microsoft Outlook, Excel, Word, PowerPoint, and OneNote
• Knowledge of Military (DoD) Logistics, Maintenance, and Supply processes and procedures preferred
• Experience with warehouse supply chain/logistics support preferred
• Must be able to pass a drug test, and have, or be able to obtain, a DoD National Agency Check Investigation (NACI) Interim Secret Security Clearance within 90 days from date of hire.

PREFERENCE STATEMENT

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.