Trading Card Submissions Specialist

Heritage Auctions, Inc.; Irving (TX); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Paid time off

401k savings plans

Onsite gym with access to a personal '

Job summary

Heritage Auctions seeks a Submissions Coordinator to support trading card games, non-sports cards, and video game categories by receiving and processing inventory, coordinating grading submissions, and maintaining precise item records.

The role collaborates with department staff, clients, and third-party grading companies to track submissions and prepare items for the auction process. This full-time, on-site position requires attention to detail and familiarity with collectibles.

Qualifications

• Proficiency with Microsoft Word and Excel.
• Strong verbal and written communication skills.
• Excellent attention to detail and accurate data entry.
• Ability to manage multiple priorities, stay organized, and meet deadlines.
• Willingness to learn department procedures and inventory systems.
• Positive attitude and ability to work independently and collaboratively.
• Familiarity with trading card games or collectibles is a plus.
• Experience with inventory processing or third-party grading submissions is a plus.

Responsibilities

• Receive, verify, and process incoming trading cards and video games with accompanying documentation.
• Enter item descriptions, submission details, and identification data into the inventory system.
• Label, organize, and handle collectibles to maintain accurate tracking and condition.
• Prepare and process online grading submissions with complete information and documentation.
• Coordinate packing, shipping, and tracking of items to third-party grading companies.
• Monitor submission progress, address delays or discrepancies, and communicate status updates to staff and clients.
• Communicate with clients and grading companies regarding submission requirements and item information.
• Reconcile returned submissions against inventory records and update grading data in the system.
• Assist with scheduling, conducting, reconciling, and reporting physical inventories.
• Collaborate with staff to prioritize submissions and meet auction deadlines.

Skills

Strong communication

Attention to detail

Data entry accuracy

Multitasking

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Job description

Heritage Auctions seeks a Submissions Coordinator to support trading card games, non-sports cards, and video game categories by receiving and processing inventory, coordinating grading submissions, and maintaining precise item records.

The role collaborates with department staff, clients, and third-party grading companies to track submissions and prepare items for the auction process. This full-time, on-site position requires attention to detail and familiarity with collectibles.