Tradeshow and Marketing Administrator

Landmark-fdae73b; Southlake (TX); Vor Ort; USD 42.000 - 65.000; Vollzeit

Zusammenfassung

Landmark is seeking a Tradeshow and Marketing Administrator to coordinate North American events, handling budgeting, logistics, shipping, packing, inventory, registrations, hotel arrangements, vendor coordination, and post-event reporting.

The role includes marketing administrative support, assisting business development teams, and managing multiple events with a 3–6 month planning horizon while ensuring deadlines and logistics stay on schedule.

Qualifikationen

• 2–5 years of experience in event coordination, trade show administration, logistics coordination, or related role.
• Valid drivers license.
• Reliable transportation for travel between offices, warehouses and event locations.

Aufgaben

• Coordinate North American tradeshows, conferences, and industry events from initial planning through post-event closeout.
• Maintain the annual tradeshow calendar, deadlines, exhibitor requirements and registrations.
• Track event spending against budgets and identify cost-saving opportunities.
• Coordinate booth setup, teardown, labor, furnishings, electrical, freight, and shipping.
• Liaise with tradeshow organizers, freight providers, service contractors and vendors.
• Prepare, inventory, packing, shipping, tracking, and return of displays and materials.

Kenntnisse

Event coordination

Budgeting

Vendor coordination

Project management

Ausbildung

High School Diploma or GED

Tools

Microsoft Office

Jobbeschreibung

The Tradeshow and Marketing Administrator supports and coordinates Landmark's tradeshow and event program across North America. This role manages all aspects of event participation, including budgeting, logistics, shipping, packing, inventory management, registrations, hotel arrangements, vendor coordination, and post-event reporting.

This role will coordinate multiple events simultaneously, maintain a 3-6 month planning horizon, and ensure event requirements, deadlines, and logistics stay on schedule. Marketing administrative support will serve as a secondary responsibility, assisting the business development teams with administrative tasks.

Responsibilities and Duties

• Coordinate North American tradeshows, conferences, and industry events from initial planning through post-event closeout
• Maintain the annual tradeshow calendar, ensuring deadlines, exhibitor requirements, registrations, accommodations, logistics, and event preparations are completed on schedule
• Research and provide information on tradeshows and industry events identified by the business development team, and gather feedback regarding participation and effectiveness
• Track and monitor event spending against established budgets, maintain cost records, monitor performance, and help identify cost-saving opportunities
• Coordinate booth setup, teardown, labor, furnishings, electrical, freight, shipping, and other event requirements
• Serve as the primary liaison with tradeshow organizers, freight providers, service contractors, and other event vendors
• Coordinate the preparation, quality control, inventory management, packing, shipping, tracking, and return of tradeshow displays, promotional materials, and giveaway items
• Troubleshoot shipping, logistics, and exhibitor service issues as they arise
• Provide administrative support to business development and marketing teams, including coordinating materials, maintaining records, preparing reports, and assisting with special projects
• Perform other duties as may be assigned by the Supervisor

Requirements

Education:

• High School Diploma or GED required

Experience:

• Two to five years of experience in event coordination, trade show administration, logistics coordination, marketing administration, project administration, or a related role

Certifications/Licenses:

• Valid driver's license

Reliable transportation for travel between offices, warehouses, and event locations

Knowledge, Skills, and Abilities:

• Skilled in Microsoft Office Suite, particularly Excel, Word, and Outlook
• Excellent written and verbal communication skills
• Strong attention to detail and ability to manage multiple projects and deadlines simultaneously
• Ability to work independently and proactively manage priorities

#SPO

If you have a question, or need an accommodation as part of the employment process, please contact Human Resources at [e-mail]
Landmark is an Equal Opportunity Employer