UK Event Manager

Crawford Group; United States; Remote; USD 60,000 - 65,000; Part time

Job summary

Crawford Group is seeking a part-time UK Event Manager responsible for planning, executing, and evaluating events across the portfolio. This remote role demands excellent event management, vendor negotiation, and logistical coordination skills, aiming to deliver successful marketing-related events. You will work closely with cross-functional teams and manage vendor relationships to meet budgetary and performance goals. Candidates should be ready for EMEA-based travel, maintaining exceptional communication and organizational skills.

Benefits

Potential for travel

Flexible scheduling

Qualifications

• Experience in event planning and execution required.
• Ability to manage third-party suppliers and contracts.
• Strong communication skills for stakeholder management.

Responsibilities

• Manage, plan, and execute events ensuring alignment with company goals.
• Oversee vendor contracts and coordinate logistics for events.
• Create and manage budgets for each event while providing performance reports.

Skills

Event management

Vendor management

Logistical coordination

Budget management

Stakeholder communication

Tools

Asana

Marketo

Zoom

Job description

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Crawford Group (www.crawfordgroup.com) is seeking an Event Manager for a client of ours. This is a part-time remote opportunity, offering around 30 hours per week, with the potential for travel within the United Kingdom.

About Crawford Group.

We are revolutionizing how marketing gets done! Crawford Group provides expert marketing, digital, creative, events, and communications talent solutions for marketers.

Our customers want flexibility in their workforce solutions and need experts with the skills and capabilities to deliver on revenue and pipeline growth through marketing activities. At Crawford Group we believe in developing collaborative customer relationships to create the best talent solution for their marketing organization’s needs.

Tangible Scope of Work Product Delivery:

Event Management:

• Assist the Sr. Marketing Lead in EMEA by managing, planning, and executing sponsored and lead events across the company's event portfolio
• Work with cross-functional teams to understand event objectives, themes, and key messages supporting company goals
• Define and organize internal and external communications, content production, registration, and measurement activities to ensure consistent and effective messaging across all platforms. This includes working cross-functionally with the campaign team to set up events in Marketo
• Participate in planning meetings, collaborate on action items, and discuss the next steps for each program element. Project manage the assigned events in Asana
• Assist in executing the company’s digital marketing strategy, including promoting event promotions on the company website and social media platforms, ensuring engagement and brand consistency
• Manage conference planning calls as necessary
• Source relevant publications to advertise the events
• End-to-end execution of smaller events

Vendor and Contract Management:

• Manage third-party suppliers, negotiating all pricing and contracts and routing these through the company's procurement and legal processes for approval and signature
• Oversee vendors, including those providing printing, giveaways, catering, videography/photography, and other services, ensuring agreements and performance align with event goals and company standards
• Submit vendor contracts and payment requests to the company for execution and processing

Logistical Coordination:

• Manage event timelines, detailed project plans, and show services including networking, electrical, furnishings, cleaning, audio and visual, food and beverage, signage material handling, and move-in time negotiation as necessary
• Coordinate logistics, including menus, Banquet Event Orders, travel arrangements, and the timely shipping of materials and equipment
• Manage the shipment of packages, tracking, and drayage for events/shows
• Register staff and clients for events, assist with travel needs and questions, and manage travel and accommodation bookings
• For company-owned events, manage communication with speaker and sponsors and ensure they have a positive experience on-site

Material and Resource Management:

• Manage ordering of branded giveaways and ensure brand standards during production for brand activation
• Manage ERC requirements and deadlines for applicable shows/programs
• Coordinate preparation of any briefing documents or collateral for attendees

Staffing and Scheduling:

• Create event/booth staffing schedules and coordinate external staffing as needed
• Coordinate staff schedules based on 1:1 meeting bookings with customers and prospects
• Define speaker requirements and coordinate corresponding A/V orders

Venue and Ancillary Event Management:

• Source and manage venues and vendors for any ancillary events such as dinner reservations, happy hours, breakfasts, etc

Stakeholder Communication:

• Communicate with the EMEA Sr. Marketing Leader to ensure alignment on event deliverables and expectations
• Manage communication flow during the event to ensure all parties are informed and engaged

Budget and Financial Oversight:

• Create, manage, and reconcile budgets for each event, ensuring cost estimates are accurate and approved by client/stakeholders
• Track event budgets, including budget forecasting, reconciliation, and final close-out

Performance Evaluation and Reporting:

• Obtain ROI goals from the EMEA Sr. Marketing Lead and ensure that analytics are set up
• Evaluate and report on event performance, including any post-event ROI tracking
• Participate in postmortem debriefs to assess outcomes and integrate learnings into future event planning
• Manage all post-show activities, including post-show shipping logistics, debrief meetings, and final reports
• Shadow one or two webinars to understand protocols and processes in Zoom and Whova
• Determine roles/responsibilities and process documentation
• Obtain technology and tools access setup
• Manage webinar timeline for program based on client desired execution date
• Collect, review, and upload Webinar Request Form/Webinar Brief
• Obtain session content from stakeholders and/or event owner
• Schedule webinar in Zoom
• Coordinate and schedule tech run with stakeholders and/or event owner
• Send calendar invites for both tech run and live event to speakers and moderators
• Add appropriate panelists/speakers to the session
• Manage dry run call, ensuring event flow is established and all attendee engagement (polls, chat, Q&A) is agreed upon
• Join the live webinar to support speakers as needed
• Delivery of post-event Zoom report and link to recording

Location: EMEA-based, 100% remote, with the possibility of travel

Duration: Part-time, 30 hours per week, consulting

Rate: D.O.E./hour W-2 consultant of Crawford Group; benefits available if eligible (Our hourly ranges are determined based on skills, experience and location)

Committed to Diversity.

We believe in approaching every interaction with honor, respect, and positive intent. Building diverse teams that foster creativity, innovative thinking, and opportunity for all. Ultimately, we know that our commitment to inclusion across race, gender, age, religion, identity, and experience drives us all forward every day.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Consulting, Marketing, and Advertising

• Industries

  Marketing Services, Advertising Services, and Events Services

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