Event Producer

Silhouette Group Inc.; United States; Remote; USD 70,000 - 80,000; Full time

Job summary

Join Silhouette Group Inc. as an Event Producer, responsible for driving the delivery of high-profile events worldwide. This role requires a blend of creativity and strong project management skills, ensuring events exceed client expectations while managing budgets ranging from $250K to over $5M. Candidates should have 3-5+ years in the events industry and possess exceptional communication and creative development abilities.

Benefits

Monthly wellness stipend

Unlimited PTO

Paid holidays

Remote work environment

Qualifications

• 3-5+ years in start-to-finish event production and account management.
• Strong program management and communication skills.
• Familiarity with budget management and vendor negotiation.

Responsibilities

• Create, plan, and execute high-profile events for clients.
• Manage event logistics, including vendor sourcing and contract negotiations.
• Develop and deliver efficient project timelines and production schedules.

Skills

Project Management

Communication

Budget Management

Creative Development

Organizational Skills

Education

College degree

Tools

Google Docs

Microsoft Office

Job description

Silhouette Group Inc. provided pay range

This range is provided by Silhouette Group Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $80,000.00/yr

Direct message the job poster from Silhouette Group Inc.

Director of Operations | Business Growth Strategist | Project Manager | Event Planner | Customer Experience Specialist

Job Position: Event Producer

Experience: 3-5+ Years Minimum in the Events Industry

Location: Remote Work From Home + Frequent Travel (30-40%)

Status: Full Time Employee

Salary: Depending on Experience (average = $70-80K/year)

Benefits: Monthly wellness stipend, unlimited PTO, paid holidays, remote work environment

Award winning global event production and design agency specializing in corporate + private events, client entertainment + experiential programs, travel experiences, concert production, talent booking and strategic planning.

Our Team:

Our team is made up of a group of hard working, insightful, poised and creative professionals. They are responsible for driving the overall delivery and management of events around the globe.

Job Description:

As an Event Producer, you will create, plan and execute high profile, multifaceted events on behalf of our clients. Constantly and creatively solution-oriented, an Event Producer plays a critical role in the fabric of our business. Responsibilities include: creative proposals, destination and venue sourcing, vendor sourcing and management, contract negotiations, project timelines, guest and client communications, operational resourcing, production management, flawless planning and execution. See below for further detail and expectations of the role. Flexible and adaptable, you should be able to build strong and long-lasting relationships with both colleagues, vendors and clients alike. You will also be an active participant in our culture and our community, bringing your uniqueness, poise and personality to the team. Our goal is to always surpass client expectations.

Key Responsibilities:

Project Management

• Understanding of scope and actions required to execute a complex event from A-Z.
• Collaborate with Senior Event producer on the ideation, planning, execution, and closing of any project from initial brief to execution on-site
• Creative development, writing and presentation of event proposals
• Develop and deliver efficiently on thorough project timelines, production schedules, runs of show.
• Prioritize and meet deliverables based on critical project timelines and client expectations
• Delegate tasks and responsibilities to support team members with ability to ensure thorough and prompt completion.
• Responsible for all logistics of assigned events - rooming blocks/lists, arrivals and departures, ground transportation, charter flights, helicopter schedules, for staff, vendors and clients.
• Be an active, supportive and positive team member
• Actively participate in team meetings, brainstorms, updates, etc.
• Create and manage detailed event timeline/Run of Show
• Create and Manage event floorplans in collaboration with Senior Event Producer
• Possess strong written and verbal communication skills
• Communication management - clients, guests, vendors, team members, leadership.

Budget Management

• Work with program budgets and control the revenue throughout client programs, working within budgets upwards of $250K - $5M+
• Manage/mitigate third party costs and expenses
• Work within complex budgets, including multiple currencies
• Update internal financial systems with project expenses
• Reconcile budgets and tracking expenses
• Source, negotiate and contract venues and vendors.
• Provide direction, vision and detailed expectations to all vendors
• Develop and actively manage vendor/freelance talent relationships to ensure best available talent and pricing
• Ability to source, brief and manage appropriate vendors with detailed explanation of project vision, requirements and deliverables
• Negotiate vendor services, pricing and concessions
• Review and approve detailed event orders and manifests - a/v, F&B, furniture, floral, fabrication, rooming lists, transportation, air, etc.
• Manage vendor deposit schedules, deposit invoices and final reconciliation
• Manage all communication with vendors
• Manage all aspects of the final delivery, including on-site vendor liaison and management
• Manage food & beverage logistics such as menus, supplies needed, appropriate timing, etc.

Creative Development

• Possess creative insight and knowledge to collaborate with Senior Event Producer on client proposals, vision boards and vendor direction.
• Participate in creative brainstorms to enhance all project elements.
• Produce creative proposals and vision boards
• Execute the integrity of the creative treatment in all deliverables
• Work with graphic design needs such as event websites, event collateral, etc.

Qualifications:

• College degree and a 3-5+ years of start-to-finish event production and account management, preferably within an agency or 3rd-party supplier
• Flexibility to travel frequently and work weekends, as needed (travel = ~30-40%)
• In-depth knowledge of technical and logistical aspects of production
• Strong program management, organizational and communication skills
• Confident and engaging communicator and presenter
• Able to excel under tight deadlines, turnaround times and conflicting priorities, while remaining calm under pressure
• Ability to manage multiple, overlapping projects and deliverables
• Ability to build and manage complex budgets
• Highly organized, with flawless attention to detail
• Quick thinking, intuitive and analytical
• Team player
• Experience using Google Docs, Square Space, Microsoft Office, Social Tables/All Seated HIGHLY preferred
• Canva, Photoshop and Adobe Illustrator a plus

View Our Work - Visit the Silhouette Group Deck:

https://docs.google.com/presentation/d/1yFC_r2nMBpcyEemVTctFaajwnfTRXMgjFEjFicguHyM/edit#slide=id.g4c93c9dc41_0_210

To Apply: Applications submitted with a thoughtful cover letter will be given priority. Bonus points if you submit a short introduction video expressing your interest and qualifications with your application as well. Send your cover letter and video to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Events Services

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