Trademark Paralegal

Greenberg Traurig, LLP; Chicago (IL); Remote; USD 70,000 - 83,000; Full time

Benefits offered by this job

Health insurance

HSA option

Disability insurance

Dental insurance

Vision care

Life insurance

401K

Paid vacation and sick time

Employee assistance program

Commuter and transit programs

Job summary

Greenberg Traurig, LLP seeks an experienced Trademark Paralegal to join its Global Trademark and Brand Management Practice. The role involves managing deadlines, preparing US and international filings, conducting searches, and coordinating with foreign firms on prosecution and enforcement.

Strong organizational and communication skills are essential. Candidates should have TEAS/ESTTA proficiency and a background in trademark prosecution, maintenance, and dispute resolution, with flexibility for

Qualifications

• Bachelor’s Degree required; Certificate in Paralegal studies preferred; equivalent experience considered.
• Certified Paralegal a plus.
• Seven years’ experience as a trademark paralegal at a law firm, or five years as a trademark professional.

Responsibilities

• Manages a full docket of trademark-related deadlines and reminders.
• Conducts in-house trademark screening searches on multiple databases.
• Prepares and files U.S. trademark applications, renewals, and related filings.
• Prepares and files international filings with WIPO.
• Files UDRP and other filings; maintains records with USPTO.
• Supervises foreign law firm work on prosecution and enforcement.
• Coordinates document preparation, execution, and apostille for international filings.
• Communicates with clients to gather information and instructions.
• Investigates infringing uses of trademarks.
• Creates customized trademark reports and supports client development.

Skills

TEAS proficiency

ESTTA proficiency

Organizational skills

Time management

Communication

Customer service

Tech savvy

Education

Bachelor’s Degree

Paralegal certificate

Certified Paralegal

Tools

TEAS

ESTTA

MS Office

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Intellectual Property-Trademark team as a Trademark Paralegal.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Chicago or Dallas office, on a remote basis. This role reports to the Co-Chair of the Office IP Department.

Position Summary:

Greenberg Traurig is seeking an experienced Trademark Paralegal to join its Global Trademark and Brand Management Practice. The role involves managing trademark-related deadlines, preparing and filing U.S. and international trademark applications, conducting trademark searches, and coordinating with foreign law firms on prosecution and enforcement matters. Ideal candidates will have strong organizational and communication skills, proficiency with USPTO and WIPO systems, and experience in trademark prosecution, maintenance, and dispute resolution. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

• Manages a full docket of trademark-related deadlines, send timely reminders to clients and attorneys, and ensure that deadlines are handled
• Conducts in-house trademark screening searches on the TESS, SAEGIS, Corsearch, and WIPO Global Brand Database
• Prepares and files U.S. trademark applications, renewal applications, non-substantive office action responses, use declarations, extensions of time, and other USPTO filings
• Prepares and files international applications and extensions of international registrations with the World Intellectual Property Office (WIPO)
• Files Uniform Domain Name Dispute Resolution Policy (UDRP) complaints with the Forum and WIPO
• Records documents such as assignments, name changes, and lien releases with the USPTO’s Assignment Recordation Branch
• Files documents with the Trademark Trial and Appeal Board and prepares non-substantive procedural filings for filing with the Trademark Trial and Appeal Board
• Communicates professionally and accurately with clients to collect information and instructions related to trademark searches and filings
• Instructs and supervises trademark prosecution and trademark enforcement matters handled by foreign law firms and coordinate the preparation, execution, notarization, legalization, and apostille of documents filed with international trademark offices
• Investigates infringing uses of trademarks
• Performs intake of client requests for searches and filings and coordinate attorney handling of matters
• Creates customized trademark records reports for clients
• Supports client development activities

Qualifications:

Skills & Competencies

• Must have a broad understanding of the USPTO’s Trademark Electronic Application System and how to prepare and file various types of trademark prosecution and maintenance documents via TEAS
• Experience with the USPTO’s Electronic System for Trademark Trials and Appeals and know how to file various types of trademark appeal and opposition/cancellation documents via ESTTA
• Demonstrate effective organizational, time management, project management, communication, and timekeeping skills
• Experience creating technically proficient written communications without typographical errors
• Demonstrate proficiency with various technologies common in trademark and brand management
• Excellent customer service skills

Education & Prior Experience

• Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered
• Certified Paralegal a plus
• Candidate will have minimumof seven years’ experience as a trademark paralegal at a law firm or five years’ experience as a trademark professional

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook, and other informational databases required
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.

• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary.

The expected pay range for this position is:from $50.94 to $60.59 per hour (range only for Chicago)Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.