Trade Show Project Lead & Account Executive

HERITAGE; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Job summary

Heritage Exposition Services in San Antonio, TX is seeking an Account Executive - Producing to lead and coordinate all aspects of event production, ensuring safety, quality, and efficiency. You will manage planning, on-site oversight, logistics, labor coordination, and client satisfaction across trade shows.

This full-time, in-person role requires 3+ years in project management or event production, strong organizational skills, and the ability to mentor team members while maintaining budget and

Qualifications

• 3+ years of experience in project management, operations, or event production.
• Proficient in Boomer Software, Microsoft Excel, Google Docs, Microsoft Word, Microsoft Outlook.
• Strong ability to manage event logistics, labor coordination, and equipment planning.
• Experience in financial oversight, invoice processing, and billing procedures.
• Ability to problem-solve in fast-paced environments and make strategic decisions under pressure.
• Demonstrated experience in mentoring and developing team members.
• Strong organizational skills with attention to detail, deadlines, and compliance.
• Valid Drivers License and reliable form of transportation.

Responsibilities

• Project Planning & Execution - Ensure assigned jobs are produced successfully, safely, and efficiently while managing all aspects of event execution.
• On-Site Oversight & Logistics Coordination - Be on-site 20 hours before move-in, present during all show hours, and stay through the final walkthrough with the facility.
• Equipment & Inventory Management - Confirm rental equipment is in place before move-in.
• Financial & Billing Oversight - Provide a draft invoice or detailed billing outline for AE to process within two weeks after move-out.
• Process Improvement & Team Development - Identify and report variances from SOPs, mentoring and development.
• Client & Stakeholder Management - Ensure client expectations are exceeded and stakeholders experience project success.

Skills

Project management

Operations

Team leadership

Budget oversight

Problem solving

Mentoring

Communication

Tools

Boomer Software

Excel

Google Docs

Microsoft Word

Microsoft Outlook

Job description

Heritage Exposition Services in San Antonio, TX is seeking an Account Executive - Producing to lead and coordinate all aspects of event production, ensuring safety, quality, and efficiency. You will manage planning, on-site oversight, logistics, labor coordination, and client satisfaction across trade shows.

This full-time, in-person role requires 3+ years in project management or event production, strong organizational skills, and the ability to mentor team members while maintaining budget and