Trade Show Project Coordinator

Star-Group; Minneapolis (MN); On-site; USD 45,000 - 60,000; Full time

Job summary

STAR specializes in designing and manufacturing physical experiences for exhibits, retail and corporate environments. We are hiring a Project Coordinator (full-time, exempt) to ensure client projects stay on-time, within budget, and meet expectations.

The role involves coordinating tasks, managing timelines, handling show-service orders, and supporting the account management team while maintaining professional communication with clients and internal teams.

Qualifications

• Bachelor’s degree in project management, marketing or a related field.
• Desire to learn and grow within the field of project management.
• Excellent computer skills and ability to learn new software.
• Excellent customer service focus and communications skills – both written and verbal.
• Strong administrative and superior organizational skills.
• Ability to be detail-oriented and deadline focused while managing multiple projects in a fast-paced environment.
• Willingness and ability to work beyond 40 hours/week during peak periods to ensure client needs are met.

Responsibilities

• Coordinate tasks and information flow for client projects.
• Order show services by applicable deadlines.
• Manage all internal communications relative to projects utilizing our proprietary program management software.
• Support account management team on assigned accounts to help coordinate all aspects of client’s trade show programs.
• Assist in the preparation of client trade show estimates, including obtaining full details from show organizers and getting quotes from approved vendors.
• Maintain and monitor the accuracy of project dates, financial information, estimates, billing, etc. prior to distribution.
• Communicate with clients and internal teams in a professional, solutions-based and customer service focused manner.
• Pull and prep portable trade show displays in warehouse.
• Filing of documentation and other clerical duties as needed.

Skills

Project coordination

Client communication

Time management

Customer service

Education

Bachelor’s degree in project management or related field

Tools

MS Office proficiency

Job description

STAR specializes in designing and manufacturing physical experiences for exhibits, retail and corporate environments. We are hiring a Project Coordinator (full-time, exempt) to ensure client projects stay on-time, within budget, and meet expectations.

The role involves coordinating tasks, managing timelines, handling show-service orders, and supporting the account management team while maintaining professional communication with clients and internal teams.