TRADE SHOW/EVENT ADMINISTRATOR

Jasco Products Company; Oklahoma City (OK); Sur place; USD 38 000 - 58 000; Plein temps

Résumé du poste

Jasco is seeking a Trade Show/Events Specialist to support production of trade shows, customer events, meetings, and the Jasco Store. You will assist with logistics, travel arrangements, and inventory for shows and internal events.

Responsibilities include coordinating contracts, booth updates, displays, signage, and materials; arranging catering, venue setup, and attendance logistics; and maintaining the event calendar with expense tracking. The role requires organization and travel as needed.

Qualifications

• Associate degree or equivalent experience is required.
• 1 year of trade show or meeting coordination experience.
• 2+ years with Microsoft Office, Excel in particular.
• Ability to lift up to 40 pounds and travel as needed.

Responsabilités

• Coordinate with event staff to complete contracts and forms.
• Assist with booth updates, setup, and teardown at shows.
• Arrange travel, lodging, and materials for attendees.
• Maintain inventory of products, props, and display items.
• Support museum inventory, mailing lists, and promotional materials.

Formation

Associate degree or equivalent experience

Outils

Microsoft Office

Excel

Description du poste

Job Details: Job Location: Oklahoma City, OK, Jasco is looking for a Trade show/Events Specialist that will assist the Coordinator with production of JASCO trade/customer shows, guest and internal meetings, company events and the Jasco Store. As well as:

Trade and Customer Shows

• Works with Asst. Manager to establish communication with event staff and completion of contracts and forms.
• Works with booth and show representatives as needed on booth updates.
• Assists with show logistics to include obtaining required product, displays, signage, literature and other miscellaneous materials, and makes to and from shipping arrangements.
• Makes travel and hotel arrangements along with money and attire needs for all attendees to meet pre, show, and post show needs.
• Travels to relevant shows and assists with set up and teardown of booths/displays.
• Assist with maintenance of the master trade show/event calendar and helps track expenses for each.
• Load and offload pallets for tradeshow shipments and maintain accurate inventory of all products, props and materials for shows.

Sales, External Guest, Training and Team/Company Events

• Works with relevant teams to determine needs for food, meeting look and required materials.
• Determines catering choice, quantity and special needs. Coordinates delivery and setup of event area, light food preparation and serving.

Jasco Museum and Miscellaneous

• Assist with maintaining inventory and overall look for the Jasco museum.
• Assists with sourcing and mailing of company Christmas cards, trade show/event invitations, direct mail and promotional materials and compiles company mailing lists for each.
• Organize and distribute QC product samples to the respective teams.
• Stock and maintain inventory for conference rooms.
• Provides support to Asst. Display Manager with various projects on an as needed basis, designing and developing corrugated point of purchase displays.

Qualifications

• Associate degree or equivalent experience is required.
• A minimum of one year experience in trade show or meeting coordination.
• A minimum of two years in Microsoft Office Software with an intermediate to advanced skill level on Excel software is required.
• Team Member must have the ability to transport self to obtain various materials, food, etc.
• Be able to attend various functions and meetings at other sites either within or outside of the organization.
• Team Member must be able to carry boxes of product, samples, booth materials, etc., weighing up to 40 pounds up and down stairs and/or flat surfaces.
• Must be able to travel as needed

Jasco is an Equal Opportunity/Affirmative Action/E-Verify Employer