Trade Confirmation Associate

Alliance of Professionals & Consultants, Inc. (APC); Houston (TX); On-site; USD 30,000 - 37,000; Full time

Job summary

Alliance of Professionals & Consultants, Inc. (APC) is seeking a Trade Confirmation Associate to manage end-to-end confirmation and contract administration for physical commodity trades, ensuring accurate documentation and binding terms.

The role involves drafting and reviewing contracts for chemicals, crude oil, products, and renewables, coordinating with traders and counterparties, and ensuring timely confirmation and filing in the contract lifecycle system.

Qualifications

• Bachelor’s degree in business administration, legal studies or related fields, a paralegal certification, or equivalent combination of experience (contract/legal document preparation and review, and confirmation processes).
• Understanding of key contractual terms and their implications is an asset.

Responsibilities

• Drafts, reviews, and dispatches contracts/responses for purchase and sale of physical Chemicals, Crude Oil, Products, and Renewables.
• Works with traders, commercial advisors, and counterparties to ensure contracts reflect terms agreed and are fit for purpose.
• Verifies that all confirmations capture contractual terms and resolves discrepancies promptly.
• Filing all deal-related correspondence in the contract lifecycle management system and processing electronic confirmations via Ice Trade Vault.
• Manages daily incoming confirmation correspondence and inquiries in shared mailboxes.

Skills

Communication skills

Time management

Education

Bachelor’s degree/paralegal cert

Job description

Job Description

Job Title: Trade Confirmation Associate

Type of Engagement: 12-month contract

Work Location: Onsite position located in Houston, TX

Job Overview

The Trade Confirmation Associate is responsible for the end-to-end confirmation and contract administration process for physical commodity trades, ensuring that all transactions are accurately documented, validated, and contractually binding in alignment with internal systems and obligations. The role serves as a critical control point between the front office, counterparties, and settlement teams, ensuring the integrity and timely execution of trade documentation.

Essential Job Responsibilities

• Drafts, reviews, and dispatches contracts/responses for the purchase and sale of physical Chemicals, Crude Oil, Products, and Renewables, including both waterborne movements and non-marine trades.
• Works closely with traders, commercial advisors, and counterparties to ensure that all contracts accurately reflect the terms agreed to and as recorded in the trade capture system, and that all contracts are fit for purpose.
• Verifies that all incoming counterparty confirmations and broker confirmations accurately capture the contractual terms and conditions and resolve discrepancies in a timely fashion.
• Makes sure all deal related correspondence is filed in the contract lifecycle management system. Processes electronic confirmations via Ice Trade Vault.
• Manages daily incoming confirmation correspondence and inquiries within shared mailboxes.

Required Skills & Experience

• Bachelor’s degree in business administration, legal studies or related fields, a paralegal certification, or equivalent combination of experience (contract/legal document preparation and review, and confirmation processes) and education.
• Understanding of key contractual terms and their potential implications is an asset.

Ability To

• Effectively communicate with Traders and Commercial teams to understand overall scope of transactions.
• Work under time pressure, meet deadlines and prioritize multiple activities.
• Demonstrate strong customer service-oriented behavior, a professional attitude, a high degree of accuracy.
• Operate with minimal supervision and ability to identify and resolve problems to meet deadlines.
• Demonstrate excellent analytical and organizational skills.
• Typically, less than three years of experience in contract/legal document preparation and review, and confirmation processes. Prior experience in an energy trading and marketing environment is an asset.
• Must be able to comprehend and communicate accurately, clearly and concisely in English.

Job Requisition # 40436

A reasonable estimate of the pay range for this role is $22.00 - $27.00 per hour. The disclosed pay range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The compensation decisions are dependent on the facts and circumstances of each case, such as skills and experience levels.

Meet APC

APC is a professional staffing and services organization focused on engaging people and positively impacting lives. As “Professionals serving Professionals”, we take pride in providing our employees and contractors with the highest level of customer service and support.

APC is committed to creating a diverse work environment and is proud to be an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, genetics, or veteran status.