Tourism Finance Admin — Frontline Support

Icy Strait Point Company; Juneau (AK); Hybrid; USD 28,000 - 34,000; Full time

Job summary

Huna Totem Corporation in Juneau, Alaska, is hiring a Tourism Finance Admin to support our finance team. This front-line, non-technical role handles Accounts Payable, Accounts Receivable, daily revenue, and payroll support, ensuring documentation moves through the office accurately and on schedule.

You will work under the Director of Finance in a full-time, hourly position based in Juneau, performing routine clerical tasks, data entry, and file management while upholding confidentiality and

Qualifications

• High school diploma or equivalent required.
• One to three years of office, administrative, finance support or hospitality experience preferred.
• Experience with filing, data entry, document management, or customer service preferred.
• Experience in seasonal, multi-department, or fast-paced operation is helpful.

Responsibilities

• Provide day-to-day clerical support including scanning, data entry, filing, mail handling, and document routing.
• Serve as a friendly first point of contact for routine finance questions and route them to the right AP, AR, payroll, or revenue contact.
• Prepare routine correspondence, basic spreadsheets, checklists, and packets at the direction of finance management.
• Maintain physical and electronic files for AP, AR, deposits, revenue reports, vendor documents, and payroll support.
• Scan, index, and upload documents using consistent naming conventions and folder structures.
• Track missing backup documentation and follow up with departments until packets are complete.
• Follow confidentiality and record retention requirements.
• Receive, sort, scan, and route vendor invoices and statements for review and approval.
• Match invoices to purchase orders, approvals, packing slips, and receipts.
• Follow up on missing approvals, coding, W-9 forms, certificates of insurance, and vendor setup documents.
• Compile and organize support for customer invoices, cruise line billing, excursion vouchers, passenger counts, and ticket summaries.
• Coordinate with operations and sales to complete required billing documentation.
• Collect, scan, and file daily revenue paperwork, register and settlement reports, till sheets, deposit slips, and credit card batch support.
• Help prepare daily and weekly revenue packets using checklists and standard naming conventions.
• Flag missing signatures, reports, or receipts to the appropriate supervisor.
• Organize timesheet backup, gratuity documentation, and approval reports as assigned.
• Assist with month-end document requests, AP cutoff support, and recurring close checklists.
• Help assemble organized packets for auditors, managers, and finance staff.
• Everything moves through checklists and established controls, and you will always have someone to ask.

Skills

Detail oriented

Data entry

Communication

Customer service

Education

High school diploma or equivalent

Tools

Sage Intacct

ADP

Monday.com

SharePoint

FareHarbor

POS reporting

Job description

Huna Totem Corporation in Juneau, Alaska, is hiring a Tourism Finance Admin to support our finance team. This front-line, non-technical role handles Accounts Payable, Accounts Receivable, daily revenue, and payroll support, ensuring documentation moves through the office accurately and on schedule.

You will work under the Director of Finance in a full-time, hourly position based in Juneau, performing routine clerical tasks, data entry, and file management while upholding confidentiality and