Total Rewards Coordinator (5158)

Southeastern Pennsylvania Transportation Authority (SEPTA); Philadelphia (Philadelphia County); On-site; USD 54,000 - 68,000; Full time

Benefits offered by this job

Healthcare Coverage

Pension Plan

Paid Holidays

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Free SEPTA Transportation Pass

Job summary

SEPTA is hiring a Total Rewards Coordinator to support the Chief Total Rewards Officer, handling administrative tasks, records, and payroll-related duties within the Human Resources Division.

You will coordinate new hire announcements, service awards, tuition reimbursement, and I-9/e-verify processing, while maintaining personnel files and HR systems data with accuracy and confidentiality.

Qualifications

• High School Diploma or equivalent plus five years of administrative/secretarial experience.
• Working knowledge of HRIS/Payroll systems required.
• Proficient with Microsoft Excel and Word.
• Strong written and verbal communication and proofreading skills.

Responsibilities

• Assist Chief Total Rewards Officer with department administration and documentation.
• Coordinate monthly new hire announcements and quarterly service awards.
• Manage tuition reimbursement processes and Driver’s License data checks.
• Handle SAM personnel files and I-9/e-verify processing.
• Enter data into HR systems and prepare payroll adjustments.
• Respond to emails/phone inquiries and draft memos/reports.
• Monitor department budget and prepare related reports.
• Oversee weekly payroll, timesheets, and confidential records.

Skills

HRIS/Payroll

Microsoft Excel

Microsoft Word

Communication skills

Attention to detail

Education

HS Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Secure Your Future with SEPTA – A Leader in Transportation!

The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth-largest transportation system in the U.S., connecting communities across a 2,200-square-mile service region. SEPTA is at the forefront of innovation in the transit industry, ensuring reliable and efficient services while driving economic growth in the Philadelphia region.

Only candidates who are authorized to work in the United States without sponsorship, will be accepted at this time.

We Are Proud To Be Recognized As

2023 FORBES Best in State Employer

Philadelphia Employer of Choice for 2024

We are seeking to hire candidates for our Total Rewards Coordinator (5158).

Opening Date:11/4/2026

Closing Date: 11/11/2026

Job Grade: SAM 35

Salary Range: $54,054.00- $67,548.00

Overall Description

Assists the Chief Total Rewards Officer and his/her staff in all administrative aspects of the department including typing position descriptions, coordinating and tracking requisition activity and related materials, preparation and coordination of the monthly new hire announcements, quarterly service award certificates and pins, tuition reimbursement, Driver’s License mismatch reports, SAM personnel filing, scheduling appointments and meetings, preparing payroll and personnel changes, and coordinating other administrative tasks within the Total Rewards department within the Human Resources Division.

Specific Responsibilities

• Responsible for administrative tasks, including scheduling appointments and meetings, receiving and disseminating information, and assisting department managers with day-to-day office tasks.
• Coordinates the quarterly Service Awards project (tracking and ordering pins, notification and distribution of certificates and pins.
• Primary point of contact for coordination of actiivties related to tuition reimbursement.
• Assists with running required reports pertaining to Driver’s License checks (mismatch states and bad data, errors),
• Assists with verifications and completion of benefits forms.
• Primarily responsible for maintenance and filing of personnel files for supervisory, administrative and management employees.
• Primarily responsible SAM employee new hire processing and all I-9 and e-verify processing in the E-Verify system.
• Assists with data entry into applicable human resources business systems.
• Reads and routes incoming emails and mail. Files correspondence and other records.
• Assists in responding to emails and telephone inquiries requiring knowledge of Human Resources and Total Rewards office routines and procedures.
• Composes, types and edits memos, letters, financial and statistical reports and statements from various sources using standard software (Microsoft Word and Excel) requiring a high degree of judgment and responsibility.
• Assists Total Rewards managers to monitor the department’s budget and to compile related reports.
• Coordinates and prioritizes all administrative functions of the department including ordering of office supplies, distribution of work to clerical staff and handling confidential matters.
• Oversees the maintenance of weekly payroll, timesheets and payroll adjustments.
• Provides customer service to employees by answering questions appropriately or by referral to persons most knowledgeable.
• Aids with administrative functions to other Human Resources staff as necessary across the division.
• Initiates entries of procurement requests in the appropriate system and monitors progression through the approval process.
• Performs other duties and special projects assigned.

Qualifications And Experience

• High School Diploma or equivalent plus a minimum of five (5) years progressively responsible experience in administrative/secretarial positions required.
• An equivalent combination of education and experience (one year of advanced education equating to two years of listed experience) may be considered in lieu of the above-mentioned requirements.
• Working knowledge of HRIS/Payroll administration systems required.
• Experience with Microsoft Office Suite including Excel and Word required.
• Must possess excellent verbal and written communications skills, including proper grammar, accurate spelling and keen proofreading skills.
• Excellent critical thinking, customer service and interpersonal skills required.
• Ability to prioritize multiple duties simultaneously, excellent communications skills with all levels of management and a strong, proactive work ethic required.

Why Join Our Team? Enjoy Outstanding Benefits!

• Comprehensive Healthcare Coverage – Medical, prescription, dental, and vision plans with little to no employee premiums.
• Retirement Security – Participate in a Defined Benefit Pension Plan and a 457B Deferred Compensation Plan to build your financial future.
• Work-Life Balance – Enjoy paid parental leave, generous vacation time, and paid holidays to recharge and spend time with loved ones.
• Employee Wellness – Access wellness programs and resources to support your physical, mental, and emotional well-being.
• Invest in Your Growth – We offer tuition reimbursement to support your education and career advancement.
• Student Loan Assistance – Our positions qualify for the Public Service Loan Forgiveness (PSLF) program, helping you manage and reduce student debt.
• Free Travel Perks – Receive a FREE SEPTA Transportation Pass, giving you unlimited access to all SEPTA services!

Join us and take advantage of these incredible benefits while making a difference in your community!

Have Questions? For more information, please visit How We Hire Careers Page.

SEPTA is an Equal Opportunity Employer.

SEPTA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.