Title Specialist

Universal Finance Corp.; Lynnfield (MA); On-site; USD 48,000 - 72,000; Full time

Job summary

Universal Finance Corp. seeks an experienced Vehicle and Equipment Title Specialist to manage titles for financed assets across multiple states. This role focuses on lien perfection and DMV compliance, not real estate titles.

The ideal candidate will handle title applications, discuss payoffs and repossessions, and coordinate with documentation, servicing, collections and sales to resolve complex title issues quickly.

Qualifications

• 2–3 years of vehicle or equipment title processing experience.
• Experience processing titles for lenders or lienholders in multiple states.
• Knowledge of lien-perfection requirements and state DMV procedures.
• Familiarity with electronic lien and title systems.

Responsibilities

• Process titles for financed vehicles and equipment across multiple states.
• Ensure lienholder status and perfection of security interest.
• Review title applications, bills of sale, and related documents.
• Research state DMV requirements and stay compliant.
• Maintain accurate title records and provide status updates.
• Collaborate with documentation, servicing, collections, and sales teams.

Skills

Title processing

Lender title experience

DMV procedures

Electronic lien systems

Job description

Please note: This is not a real estate title position.

Position Summary

Vehicle & Equipment Title Specialist

We are seeking an experienced Vehicle and Equipment Title Specialist to manage titles for financed commercial vehicles and equipment across multiple states. This position focuses exclusively on motor vehicle and equipment titles, lien perfection and DMV requirements—not real estate or property titles.

The ideal candidate will have direct experience processing titles for a lender, lienholder, finance company, bank, dealership or title-processing service.

Key Responsibilities

• Process titles for financed vehicles and equipment across multiple states.
• Ensure the company is properly listed as lienholder and its security interest is perfected.
• Review title applications, bills of sale, powers of attorney, odometer statements and manufacturer’s certificates of origin.
• Research and comply with state-specific DMV and motor vehicle agency requirements.
• Track outstanding titles and follow up with customers, dealers, vendors and state agencies.
• Process lien additions, lien releases, duplicate titles, corrected titles and ownership transfers.
• Identify missing or inaccurate documentation and coordinate necessary corrections.
• Maintain accurate title records and provide regular status updates.
• Safeguard original titles and other sensitive documents.
• Assist with title matters involving payoffs, repossessions, insurance claims and equipment sales.
• Work closely with our documentation, servicing, collections, credit and sales teams.
• Resolve complex or delayed title issues from start to finish.

Qualifications

• At least 2–3 years of vehicle or equipment title-processing experience.
• Experience processing titles for a lender or lienholder in multiple states.
• Knowledge of lien-perfection requirements and state DMV procedures.
• Familiarity with electronic lien and title systems and third-party title services.
• Strong organizational skills and the ability to manage a high volume of transactions.
• Excellent attention to detail, communication and follow-through.
• Ability to research unfamiliar state requirements and solve title-related problems independently.
• Experience with commercial vehicles or equipment finance is strongly preferred.

Candidates whose experience is limited to real estate titles will not meet the requirements for this position.