Title Order Entry Customer Service Representative

Best Homes Title Agency, LLC; Grand Rapids (MI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay rates

Paid time off (PTO) + paid holidays

Medical insurance options

Health Savings Account (HSA)

Vision and Dental insurance options

401(k)/Roth retirement plans with ERF

Company-paid disability and life insur

Paid Maternity/Paternity leave

Company-organized Volunteer opportunit

Work-life balance

Team bonding events

Job summary

Best Homes Title Agency, LLC seeks a detail-oriented Customer Service Representative to support title and escrow operations in our Grand Rapids area office. You will process title and escrow requests, perform data entry, and coordinate with team members to ensure accurate, timely service.

This entry-level role emphasizes strong communication, organization, and a commitment to delivering best-in-class client experiences. Full-time, in-office hours apply, with potential overtime as needed.

Qualifications

• High school diploma required; associate's degree preferred.
• No experience required; 1+ year in title insurance preferred.
• Experience with Resware or Qualia is preferred.
• Strong computer skills and ability to navigate multiple internal systems.

Responsibilities

• Accurately receive incoming title insurance orders and review property information for completeness and accuracy.
• Promptly and accurately enter order data into our title and escrow production software.
• Retrieve and save necessary starter documents, tax assessments, and public records from county/state tax websites.
• Monitor file statuses and ensure proper assignment to the Title department for title searches and examinations.
• Serve as the first point of contact via phone, email, and in-person interactions.

Skills

Customer service

Excellent communication

Detail-oriented

Multitasking

Education

High school diploma

Associate degree

Tools

Resware

Qualia

Office software

Job description

Here we grow again! Our dynamic organization is seeking a highly motivated and proactive individual to serve as a Customer Service Representative for Best Homes Title Agency and BHT Commercial Title & Escrow Services to maintain our current clientele and support our business growth.

Best Homes Title Agency is an industry-leading title and settlement services business, headquartered in Farmington Hills, with locations throughout the State of Michigan and Illinois. Best Homes Title Agency handles title and escrow matters throughout the Midwest and is licensed to transact business in 13 states.

With over 15 years of service to the community, Best Homes continues to be an industry leader when it comes to innovation, security, and technology. Our dedicated team of professionals and in-house attorneys can support all our customers, from simple retail (refinance and purchase) transactions to complex commercial matters.

www.besthomestitle.com

Title Order Entry Customer Service Summary:

The Title Order Entry Customer Service Representative is responsible for processing incoming title and escrow requests, performing data entry, and working cross-functionally.

This is an entry-level opportunity perfect for individuals interested in growing their experience in customer service, real estate, title insurance, or general business administration.

The ideal candidate possesses excellent communication skills, organizational skills, strong time management, and attention to detail. You must be a team player with a strong desire to provide a “best in class” customer service experience.

Title Order Entry Customer Service Responsibilities:

• Accurately receive incoming title insurance orders and review property information (legal descriptions, addresses, buyers/seller details, etc.) for completeness and accuracy.
• Promptly and accurately enter order data into our title and escrow production software.
• Retrieve and save necessary starter documents, tax assessments, and public records from county and state tax websites.
• Monitor file statuses and ensure proper assignment to the Title department for title searches and examinations.
• Serve as the first point of contact via phone, email, and in-person interactions.
• Create a warm and welcoming environment for clients, agents, and lenders.
• Demonstrate strong professionalism and communication by contacting clients to retrieve missing data, resolve order discrepancies, or request additional documentation.
• Provide exceptional customer service to our clients and internal staff members.
• Assist with sending and receiving mail on behalf of the office staff.

• Complete all other administrative duties as assigned by Supervisor(s).

Required Qualifications and Skills:

• High school diploma or equivalent required;Associate'sdegree or higher preferred.

• No experience required; 1+ years of Title Insurance industry experience preferred.

• Experience working with Resware, Qualia, or other industry software preferred.

• Ability to navigate multiple internal systems and demonstrate strong computer skills is required.

• Ability to serve as a role model by maintaining high-quality customer service standards.

What We Offer You:

• Competitive pay rates

• Paid time off (PTO) + paid holidays

• Medical (Blue-Cross Blue-Shield & Blue Care Network) insurance options

• Health Savings Account (HSA)

• Vision and Dental insurance options

• 401(k)/Roth retirement plans with employer match

• Company-paid disability and life insurance

• Paid Maternity/Paternity leave benefits

• Company-organized Volunteer opportunities

• Commitment to providing work-life balance

• Team bonding events, gift raffles, annual holiday party, and more!

This is a full-time, in-office position, Monday - Friday, 8:30 a.m. - 5 p.m., with an average of 40 hours per week.Overtime hours may become available and required based on business needs.