Title Order Entry Coordinator

CRC Group; Austin (TX); Vor Ort; USD 42.000 - 65.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Vision insurance

Employer Paid Life insurance

Employer Paid LT

Paid Time Off

401(k)

401(k) Employer Match

Flexible Spending Account

Health Savings Account

Employee Assistance Program

Zusammenfassung

Kensington Vanguard National Land Services seeks a detail‑oriented Title Order Entry Coordinator to manage intake, review, and setup of residential and commercial title transactions. You will liaise with clients, sales, and operations to ensure timely, accurate entry into the title production system.

Responsibilities include reviewing documents, resolving discrepancies, and organizing supporting materials while maintaining professional communication with internal teams.

Qualifikationen

• 3+ years of administrative experience, preferably in real estate or title industry.
• Strong attention to detail and accuracy.
• Able to manage a steady volume of email-based requests and prioritize tasks.

Aufgaben

• Monitor order intake queues for new title requests.
• Review contracts and documents for completeness before entry.
• Identify discrepancies and escalate urgent or complex orders.
• Enter order data into the title production system per procedures.
• Upload and organize supporting documents (contracts, deeds, surveys, closing instructions).
• Communicate with clients and internal teams to resolve missing or conflicting information.
• Proactively monitor order pipelines to resolve delays and data issues.

Kenntnisse

Attention to detail

Organization

Email management

Prioritization

Communication

Administrative experience

SoftPro Select

Tools

SoftPro Select

Jobbeschreibung

Title Order Entry Coordinator

Successful and leading title insurance agency seeks a highly self-motivated, detail-oriented, and experienced Title Order Entry Coordinator with a positive attitude to be a part of our team.

Summary:

The Title Order Entry Coordinator is responsible for the intake, review and setup of residential and commercial title insurance transactions. This role serves as a liaison between external clients, internal sales and operations teams, and the Orders/Vendor Management team to ensure that new orders are timely and accurately entered into the title production system.

Key Responsibilities

• Monitor shared inboxes or order intake queues for new title requests
• Carefully review contracts, loan documents, property information, and other real estate documentation to ensure order details are complete and consistent before entry
• Identify discrepancies between the order request and supporting documentation and escape urgent, incomplete, or complex order requests according to department guidelines
• Follow established intake procedures, naming conventions, and documentation standards to accurately enter all necessary order data into the title production system
• Upload and organize supporting documents such as purchase contracts, loan agreements, deeds, surveys, closing instructions, and related real estate documents
• Communicate professionally with clients and internal teams to resolve missing or conflicting information
• Monitor new order pipelines proactively, resolving delays, issues, or data discrepancies as quickly as possible

Requirements

• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage a steady volume of email-based requests
• Ability to prioritize competing tasks in a deadline-driven environment
• 3+ plus years of administrative experience, preferably in the real estate or title industry
• Knowledge of SoftPro Select a plus
• Ability to communicate effectively (written and verbal)
• Reliable, accountable, and able to complete work accurately within established timelines
• Professional customer-service mindset when communicating with clients and internal teams
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously

Kensington Vanguard National Land Services is one of the largest independent full-service national title insurance agencies in the country providing:

• Commercial & Residential Title Insurance
• Real Property & Cooperative Lien Searches
• Settlement Services
• Escrow Services
• Recording Services
• 1031 Exchange Services

Kensington Vanguard National Land is an Equal Opportunity Employer.

Job Type: Full-time

Regular or Temporary: Regular

Language Fluency: English (Required)

Work Shift: 1st Shift (United States of America)

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Employer Paid Life insurance
• Employer Paid LT
• Paid Time Off
• 401(k)
• 401(k) Employer Match
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program

General Description of Available Benefits for Eligible Employees of CRC Group:

At CRC Group, we're committed to supporting every aspect of teammates' well-being – physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.

CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.

CRC Group is a Drug Free Workplace.

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