Title & Mortgage Administrative Specialist

Diaz Anselmo & Assoc. PA; Plantation (FL); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Job summary

Diaz Anselmo & Associates, P.A. seeks an Administrative Assistant to support our Title team with document management and mortgage-related processes in a fast-paced, collaborative setting.

You will handle mortgage documents, maintain records, coordinate with title examiners, and deliver excellent client service while meeting deadlines.

This role offers growth, a team environment, and a comprehensive benefits package.

Qualifications

• 2–4 years of experience in an administrative, legal assistant, paralegal, title, mortgage, real estate, or related role
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Strong written and verbal communication skills
• High school diploma or equivalent

Responsibilities

• Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording
• Prepare, file, and track mortgage and real estate documents, including Lis Pendens and Title Order Instruments
• Review legal descriptions and coordinate approvals to ensure documents are submitted accurately and timely
• Monitor title production timelines, follow up on aging files, and order title gap searches as needed
• Maintain accurate records and update information in company systems and client portals
• Assist Title Examiners, Legal Assistants, and other team members with document retrieval and administrative support
• Help prepare complaint and summons packages while meeting critical deadlines
• Manage shared departmental inboxes and provide professional, timely communication to clients and business partners
• Support the overall success of the Title department through strong organization, attention to detail, and teamwork

Skills

Attention to detail

Organizational skills

Multitasking

Written and verbal communication

MS Office proficiency

Education

High school diploma or equivalent

Associate's degree

Tools

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates, P.A. seeks an Administrative Assistant to support our Title team with document management and mortgage-related processes in a fast-paced, collaborative setting.

You will handle mortgage documents, maintain records, coordinate with title examiners, and deliver excellent client service while meeting deadlines.

This role offers growth, a team environment, and a comprehensive benefits package.