Real Estate Title & Mortgage Admin Specialist

Diaz Anselmo & Assoc. PA; Naperville (IL); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Diaz Anselmo & Associates is seeking an Administrative Assistant to join the Title/First Legal team in an onsite office role. You will manage mortgage documentation, title processes, and communications with clients and colleagues to ensure accurate workflows and strict deadlines.

The ideal candidate brings 2–4 years as a Legal Assistant or Paralegal, proficient MS Office skills, and familiarity with Perfect Practice, ICE, Tempo, or ADR.

Formación

• 2–4 years of experience as a Legal Assistant or Paralegal.
• Proficiency in Microsoft Office.
• Familiarity with Perfect Practice, ICE, Tempo or ADR.
• High school diploma required; college degree or Associate's preferred.

Responsabilidades

• Oversee the complete lifecycle of Assignments of Mortgage (AOM) from receipt to county recording.
• File and track Lis Pendens, title order instruments, and related real estate paperwork.
• Audit legal descriptions and coordinate submissions to county/state agencies.
• Track title production schedules and resolve aging files.
• Maintain data in Perfect Practice and client portals (ICE, Tempo, and ADR).
• Support the Legal Team: assist in filing complaint and summons packages under deadlines.
• Manage communications: monitor shared inboxes and respond professionally.

Conocimientos

Microsoft Office

Attention to detail

Multitasking

Communication skills

Educación

High school diploma

Associate degree preferred

Herramientas

Perfect Practice

ICE

Tempo

ADR

Descripción del empleo

Diaz Anselmo & Associates is seeking an Administrative Assistant to join the Title/First Legal team in an onsite office role. You will manage mortgage documentation, title processes, and communications with clients and colleagues to ensure accurate workflows and strict deadlines.

The ideal candidate brings 2–4 years as a Legal Assistant or Paralegal, proficient MS Office skills, and familiarity with Perfect Practice, ICE, Tempo, or ADR.