Real Estate Title & Mortgage Admin Specialist

Diaz Anselmo & Associates P.A.; Naperville (IL); On-site; USD 40,000 - 60,000; Full time

Job summary

Diaz Anselmo & Associates P.A. is seeking an organized Administrative Assistant for our Title/First Legal team in Naperville, IL. You will oversee mortgage documentation and title workflows, coordinating with clients and internal staff to ensure accuracy and compliance.

You will handle AOM lifecycles, record filings, and maintain data in Perfect Practice and portals such as ICE, Tempo, and ADR. A 2–4 year legal support background and MS Office proficiency are expected.

Qualifications

• 2–4 years of experience as a Legal Assistant or Paralegal (foreclosure, creditor rights, or real estate litigation a plus).
• Proficiency in Microsoft Office; familiarity with legal case management systems like Perfect Practice/ICE/Tempo/ADR is valued.
• Strong attention to detail, multitasking ability, and ability to meet deadlines in a high-volume setting.
• High school diploma required; college degree/Associate's preferred.

Responsibilities

• Oversee mortgage documentation and title processes from start to county recording.
• File and track Lis Pendens, title order instruments, and related real estate paperwork.
• Coordinate approvals and ensure submissions to county/state agencies are flawless.
• Monitor title production schedules, resolve aging files, and order title gap searches.
• Maintain data accuracy in Perfect Practice and client portals (ICE, Tempo, ADR).
• Assist in filing complaint and summons packages under deadlines; aid Title Examiners and Legal Assistants with document retrieval.
• Manage shared departmental inboxes and respond promptly and professionally.

Skills

Attention to detail

Multitasking

Deadline-driven

Education

High school diploma

College degree or Associate's (preferred)

Tools

Microsoft Office

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates P.A. is seeking an organized Administrative Assistant for our Title/First Legal team in Naperville, IL. You will oversee mortgage documentation and title workflows, coordinating with clients and internal staff to ensure accuracy and compliance.

You will handle AOM lifecycles, record filings, and maintain data in Perfect Practice and portals such as ICE, Tempo, and ADR. A 2–4 year legal support background and MS Office proficiency are expected.