Title Coordinator

NU World Title, LLC; Rutherford (NJ); On-site; USD 42,000 - 58,000; Full time

Job summary

Nu World Title, LLC in Rutherford, NJ is seeking a Title Coordinator to support the title and closing process on-site. Responsibilities include opening new orders, gathering documentation, coordinating with lenders, agents, attorneys, and clients to ensure all requirements are met before closing.

The role also involves preparing and updating files, scheduling closings, tracking progress, and handling routine issues to keep transactions moving smoothly and on time.

Qualifications

• Clear written and verbal communication with clients and partners.
• Professional customer service with client-centered support.
• Knowledge of Title Insurance processes or willingness to learn.
• Willingness to participate in ongoing training programs.
• Ability to handle sensitive information and exercise good judgment.
• Proficiency with office software and strong organizational skills.
• Detail-oriented with ability to manage multiple tasks in a fast-paced environment.
• Experience in title, real estate, mortgage, or legal admin support preferred but not required.
• High school diploma or equivalent; higher education or certifications are a plus.

Responsibilities

• Open new title orders and gather documentation.
• Coordinate with lenders, real estate agents, attorneys, and clients.
• Review and ensure title requirements are met before closing.
• Prepare and update files, schedule closings, track progress.
• Provide courteous client support and maintain records.
• Assist with post-closing follow-up, filing, and compliance.

Skills

Strong communication

Customer service

Attention to detail

Time management

Discretion with information

Office software proficiency

Education

High school diploma or equivalent

Tools

Office software (email, document management, spreadsheets)

Job description

Company Description Nu World Title, LLC is a full-service title company providing comprehensive real estate title services with a strong focus on accuracy and client satisfaction. The team brings over 20 years of combined industry experience, offering knowledge and expertise that support high-quality, efficient transactions. The company prioritizes each client, aiming to deliver a personalized experience that stands out from typical title and closing services. Nu World Title emphasizes professionalism, responsiveness, and reliability, fostering a supportive work environment for team members. Applicants can expect a culture that values dedication, service excellence, and collaborative success.

Role Description The Title Coordinator is a full-time, on-site role based in Rutherford, NJ, responsible for supporting all aspects of the title and closing process. Day-to-day tasks include opening new title orders, gathering and reviewing documentation, coordinating with lenders, real estate agents, attorneys, and clients, and ensuring all title requirements are met before closing. The role involves preparing and updating files, scheduling closings, tracking progress, and resolving routine issues to help transactions move smoothly and on time. The Title Coordinator maintains accurate records, handles inbound and outbound communications, and provides courteous support to clients and partners. This position also assists with post-closing follow-up, filing, and compliance with company policies and regulatory requirements.

Qualifications

• Strong Communication skills, including clear written and verbal interaction with clients, colleagues, and external partners.
• Demonstrated Customer Service abilities, with a focus on professionalism, responsiveness, and client-centered support.
• Knowledge of Title Insurance processes and terminology, or a willingness to learn and develop expertise in this area.
• Experience with Training or mentoring in an office or real estate environment, or readiness to participate in ongoing training programs.
• Ability to manage sensitive information and apply sound judgment in matters related to client files and conduct, including basic Student Conduct or compliance-type familiarity.
• Proficiency with office software (e.g., email, document management, spreadsheets) and strong organizational and time-management skills.
• Detail-oriented approach with the ability to prioritize multiple tasks in a fast-paced, deadline-driven environment.
• Prior experience in title, real estate, mortgage, or legal administrative support is preferred but not required.
• High school diploma or equivalent required; additional education or relevant certifications in real estate or title work are a plus.