Assistant Accounting Coordinator

C000 Old Republic National Title Insurance Company; Hoboken (NJ); Hybrid; USD 35,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

401(k) match

Paid time off

Holidays

Flexible spending account

Health savings account

Job summary

Old Republic Title is seeking an Assistant Accounting Coordinator in the Hoboken, NJ area. The role supports commercial real estate closings by inputting data, handling wires, payables, and receivables, and ensuring accuracy and compliance.

The position offers hybrid work with in-office and remote duties and requires strong detail orientation and 5 years in accounting. The incumbent will liaise with lenders, purchasers, and sellers, review closing instructions, and coordinate with recording and

Qualifications

• Minimum 5 years of accounting / book-keeping experience required.
• Experience in a title, legal or real estate field a plus.
• Excellent mathematic, verbal and written communication skills.
• Interpersonal and customer service skills are essential.
• Impeccable attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Support closing process by inputting accounting data and coding entries.
• Access bank accounts, verify deposits, set up wires and print checks.
• Verify payables, wire instructions, and approvals for large wires.
• Assist with accounts payable and receivable processes.
• Review closing instructions and coordinate with recording on taxes/fees.
• Communicate receipt of funds and disbursement status to stakeholders.
• Provide wire confirmations and post-closing file reviews.
• Support daily/monthly reconciliation and compliance with corporate accounting.

Skills

Accounting experience

Book-keeping

Microsoft Excel

Real estate knowledge

Communication skills

Willingness to learn

Tools

Ramquest

Job description

EASTERN TITLE DIVISION Job Description: The Assistant Accounting Coordinator follows a variety of established industry and company guidelines, concepts, best practices and procedures to determine and execute the most effective and efficient method to support commercial real estate transaction closings. Old Republic Title – National Commercial Services (NCS) office transactions characteristically include multiple parties, sites and locations, and involve complex underwriting requirements. The Assistant Accounting Coordinator position is responsible for confidential and time sensitive material associated with national transaction matters and relies on experience and judgment to plan and accomplish assignments. The position is responsible for ensuring that assigned activities are fully completed in an accurate, timely, and legally compliant manner. Candidate must be a commutable distance to Hoboken, NJ.

Daily responsibilities

• Support the team by providing assistance in the closing process including by inputting accounting data into Ramquest or other designated software, coding entries, ensuring that data mirrors the actual transactions per bank records, and other related tasks.
• Access bank accounts electronically to check balances and status of transactions, confirm deposits, set-up wires, set-up and print checks as necessary, provide outgoing wire confirmations.
• Confirm payment instructions for payables, including verifying wire instructions.
• Follow Company best practice instructions as to verification of wire instructions.
• Secure necessary approvals for “jumbo” and international wires.
• Assist with both accounts payable and receivable processes.
• Review and comply with Closing Instructions from Lenders, Purchasers, Sellers or other parties to the transaction.
• Coordinate with Recording as to amounts for taxes and recording fees necessary to record closing documents.
• Communicate with internal parties to the transaction as to receipt of funds, seek authorization from parties to break escrow, close and disburse.
• Once the transaction is closed, advise internal parties that the transaction is closed and provide wire confirmations and/or copies of checks as appropriate to the transaction.
• Conduct post-closing review of file to ensure that all disbursements have been made including that any checks have been sent to the correct party and address.
• Assist with daily and monthly reconciliation reports and coordinating compliance standards with corporate accounting department.
• Ensure the accuracy, consistency, completeness and operating compliance of work products prepared for assigned projects.

Location: Hoboken, NJ office: In office work station Note: Regardless of assigned location and work station, all employees will be issued a company laptop and will be expected to be able to work remotely on the occasion that it is not possible to safely be present in the office. This position is eligible for up to 2 days per week hybrid work scenario at the sole discretion of the Manager and Supervisor, following on-boarding and training.

Must be personable, positive and a professional representative of the Company. Ability to interact effectively and professionally with all levels of management, employees and customers by Microsoft Outlook email, phone, Microsoft Teams chat and video calls, and in person. Participate in Continuing Education opportunities offered by / assigned by ORT Corporate. Skills required to be successful: Minimum 5 years of accounting / book-keeping experience required. Experience in a title, legal or real estate field a plus. Excellent mathematic, verbal and written communication skills. Excellent interpersonal and customer service skills. Impeccable attention to detail and organizational skills. Proficient in a variety of computer software systems, such as Microsoft Office, especially Excel. Willingness and ability to learn and utilize new software systems.

Pay Range

Position's Pay Range: $35.00 - $41.00

Benefits

• Comprehensive medical, prescriptions, dental and vision plans
• 401(k) plan with a discretionary company match
• Shareholder Purchase and Reinvestment Plan
• Basic life and accidental death and dismemberment insurance premium paid by the company
• Voluntary supplemental life insurance for employees, spouses and dependent children
• Fertility and Family Building Benefits
• Paid Disability benefits
• Paid time off programs 11
• Company paid holidays per year
• Flexible spending account
• Health savings account (available to High Deductible Health Plan participants only)
• Employee Assistance Program
• Educational Assistance Program
• Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
• Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
• Transportation benefit plan for mass transit, parking and vanpool, in several markets

Old Republic Title is an Equal Opportunity Employer

For over 100 years, Old Republic Title has helped Americans protect their property rights while providing peace of mind for one of the biggest investments homeowners will make. We work closely with title agents, real estate professionals, lenders and industry experts to secure safe and efficient real estate transactions. We provide comprehensive title and escrow products and services for individuals, businesses and government.