Timekeeping & Payroll Specialist (UKG/Workday)

University of Washington Medical Center; Seattle (WA); On-site; USD 31,000 - 41,000; Full time

Job summary

University of Washington Medical Center is seeking a Fiscal Specialist for the Northwest Surgical Services department in Seattle. The role focuses on payroll processing, timekeeping, and fiscal record-keeping across Workday and UKG systems.

You will collaborate with unit leadership, HR, and payroll, ensuring compliance with contracts and policies while supporting staffing productivity and budget planning.

Qualifications

• Two years of experience at a level equivalent to Fiscal Specialist 1.
• 15 quarter hours or 10 semester hours of college level accounting.
• Equivalent education/experience.

Responsibilities

• Support the department with timekeeping, absence and payroll processing issues and inquiries to ensure practices are compliant and alignment to contracts and organizational policies and processes.
• Implement staffing schedules into UKG
• Provide day-to-day timekeeping maintenance for leadership and employees within Surgical Services.
• Provide extensive insight and direction related to timekeeping within the UKG system that includes: reviewing and monitoring time input, absence reviewing and correction, and historical corrections
• Independently work with department timekeepers, supervisors, and managers to validate reported hours versus hours paid
• Reconcile 40 hour/80 hour, and/or 160/240 hour FTE salary to ensure compliance to work rules
• Support unit leadership to analyze and identify opportunities to support productivity management, budget planning or other data related to staffing and scheduling.
• Serve as subject matter expert to the department for timekeeping and payroll functions
• Maintain and modify fiscal record keeping systems, databases, and spreadsheets; review fiscal records; identify trends; assist in formulating corrective action;
• Contribute to an outstanding customer-service environment including strong collaboration with other team members, surgical services leadership, Human Resources, and payroll

Skills

Labor contracts

Payroll concepts

Education

Accounting coursework

Tools

Kronos

Workday

Microsoft Office

Job description

University of Washington Medical Center is seeking a Fiscal Specialist for the Northwest Surgical Services department in Seattle. The role focuses on payroll processing, timekeeping, and fiscal record-keeping across Workday and UKG systems.

You will collaborate with unit leadership, HR, and payroll, ensuring compliance with contracts and policies while supporting staffing productivity and budget planning.