Fiscal Specialist

University of Washington Medical Center; Seattle (WA); On-site; USD 31,000 - 41,000; Full time

Job summary

University of Washington Medical Center is seeking a Fiscal Specialist for the Northwest Surgical Services department in Seattle. The role focuses on payroll processing, timekeeping, and fiscal record-keeping across Workday and UKG systems.

You will collaborate with unit leadership, HR, and payroll, ensuring compliance with contracts and policies while supporting staffing productivity and budget planning.

Qualifications

• Two years of experience at a level equivalent to Fiscal Specialist 1.
• 15 quarter hours or 10 semester hours of college level accounting.
• Equivalent education/experience.

Responsibilities

• Support the department with timekeeping, absence and payroll processing issues and inquiries to ensure practices are compliant and alignment to contracts and organizational policies and processes.
• Implement staffing schedules into UKG
• Provide day-to-day timekeeping maintenance for leadership and employees within Surgical Services.
• Provide extensive insight and direction related to timekeeping within the UKG system that includes: reviewing and monitoring time input, absence reviewing and correction, and historical corrections
• Independently work with department timekeepers, supervisors, and managers to validate reported hours versus hours paid
• Reconcile 40 hour/80 hour, and/or 160/240 hour FTE salary to ensure compliance to work rules
• Support unit leadership to analyze and identify opportunities to support productivity management, budget planning or other data related to staffing and scheduling.
• Serve as subject matter expert to the department for timekeeping and payroll functions
• Maintain and modify fiscal record keeping systems, databases, and spreadsheets; review fiscal records; identify trends; assist in formulating corrective action;
• Contribute to an outstanding customer-service environment including strong collaboration with other team members, surgical services leadership, Human Resources, and payroll

Skills

Labor contracts

Payroll concepts

Education

Accounting coursework

Tools

Kronos

Workday

Microsoft Office

Job description

Job Description

The UW MEDICAL CENTER – NORTHWEST - SURGICAL SERVICES DEPARTMENT has an outstanding opportunity for a Fiscal Specialist.

Work Schedule

• Full-Time / 40 Hours Per Week
• Day Shifts

This position is expected to last from 11/01/26 - 03/01/27

Position Highlights

Support UW Medical Center - Northwest SurgicalServices unit managers in thedevelopment and implementation of fiscal record keeping systems and provides frontline support for the processing of payroll using Workday and UKG.

Primary Job Responsibilities

• Support the department with timekeeping, absence and payroll processing issues and inquiries to ensure practices are compliant and alignment to contracts and organizational policies and processes.
• Implement staffing schedules into UKG
• Provide day-to-day timekeeping maintenance for leadership and employees within Surgical Services.
• Provide extensive insight and direction related to timekeeping within the UKG system that includes: reviewing and monitoring time input, absence reviewing and correction, and historical corrections
• Independently work with department timekeepers, supervisors, and managers to validate reported hours versus hours paid
• Reconcile 40 hour/80 hour, and/or 160/240 hour FTE salary to ensure compliance to work rules
• Support unit leadership to analyze and identify opportunities to support productivity management, budget planning or other data related to staffing and scheduling.
• Serve as subject matter expert to the department for timekeeping and payroll functions
• Maintain and modify fiscal record keeping systems, databases, and spreadsheets; review fiscal records; identify trends; assist in formulating corrective action;
• Contribute to an outstanding customer-service environment including strong collaboration with other team members, surgical services leadership, Human Resources, and payroll

Desired

• Experience with labor union contracts
• Experience working in a payroll related role, including working knowledge of key payroll concepts
• Proficient in a variety of software applications (including Microsoft Suite products, Kronos, Workday) with the ability to develop and analyze spreadsheets and write business communications. Effective time management skills
• Demonstrated teamwork skills
• Ability to work cooperatively with peers and managers
• Outstanding attention to detail and organizational skills
• Excellent written/verbal communication skills
• Proficient in Microsoft Office

Required Position Qualifications

Two years of experience at a level equivalent to Fiscal Specialist 1

AND

15 quarter hours or 10 semester hours of college level accounting.

OR

Equivalent education/experience.

About UW Medical Center-Northwest

UW Medical Center is an acute care hospital located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in six specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

The UW Medical Center–Northwest campus offers emergency and inpatient and outpatient medical, surgical, and therapeutic care. It is located in north Seattle on a beautiful, easy-to-access 44-acre campus that includes the neighboring Specialty Care Meridian Pavilion.

Teamwork. Community. Opportunity.

About UW Medicine – Where your impact goes further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become a part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum

$22.17 hourly

Pay Range Maximum

$29.65 hourly

Other Compensation

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About UW Medicine – Where your impact goes further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.