Timekeeper

Therma; San Jose (CA); On-site; USD 34,000 - 69,000; Full time

Benefits offered by this job

401(k) Match

Health benefits

Life insurance

Paid time off

Job summary

Therma, a Legence company, is seeking a timekeeper to ensure accurate recording of employee hours and to support payroll deadlines. You will assist employees with time entry, resolve issues, and maintain timekeeping records across systems.

Strong communication and confidentiality are essential. Responsibilities include coordinating with Payroll, HR, and managers, generating reports, and driving system improvements while upholding policy and legal compliance.

Qualifications

• High school diploma or equivalent required.
• Experience with timekeeping, payroll, or workforce management systems preferred.
• Experience with cloud-based timekeeping/payroll systems preferred.

Responsibilities

• Provide friendly, professional, and efficient customer service regarding timekeeping processes and questions.
• Assist employees with entering work hours and resolving time entry issues.
• Assist with timesheet corrections and adjustments.
• Ensure timekeeping records comply with policies and labor laws.
• Collaborate with payroll to ensure accurate submissions and deadlines.
• Support process improvements related to timekeeping operations.

Skills

Communication skills

Organizational skills

Deadline-driven

Excel proficiency

Timekeeping systems

Payroll systems knowledge

Problem-solving

Learning new systems

Education

High school diploma or equivalent

Payroll / accounting coursework

Tools

Deltek

Dayforce

UKG

ADP

Workday

Job description

Posted Thursday, August 6, 2026 at 10:00 AM

Therma, a Legence company

For over 50 years,Therma has continued to redefine the mechanical construction landscapes in California. Renowned for outstanding client service and attention to detail, we balance innovative, facility-specific solutions with a pragmatic, cost-conscious approach. Today, the firm employs more than 1,100 people in 3 regional offices, and its clients represent a diverse range of market sectors, including Biopharmaceutical, Education, Healthcare, Food & Beverage, Commercial, Industrial and Data Center facilities. Our culture is open, innovative, collaborative, and fun – all reflected in recognition of Therma as a #1 Best Place to Work on multiple occasions. We create an environment that empowers & challenges employees, giving them the greatest opportunity to succeed.

Position Overview

The timekeeper ensures accurate recording of employee work hours, assists employees with time entry, and collaborates closely with payroll to guarantee timely and accurate compensation. This role supports employees and managers by maintaining the integrity of timekeeping records and ensuring compliance with company policies and payroll deadlines.

Key Responsibilities

Client & Stakeholder Engagement

• Provide friendly, professional, and efficient customer service to employees regarding timekeeping processes and questions.
• Assist employees with entering work hours into the timekeeping system and resolve time entry issues.
• Assist employees and managers with completing timesheet corrections and adjustments.
• Serve as a resource for employees and managers regarding timekeeping policies, procedures, and deadlines.
• Respond promptly to employee inquiries while maintaining confidentiality of sensitive information.

Design, Technical, or Operational Execution

• Monitor employee time submissions and proactively communicate with employees who have not submitted time entries by established deadlines.
• Review and verify the accuracy of employee time records to ensure hours worked are recorded correctly and comply with company policies and applicable labor laws.
• Identify and resolve discrepancies, missing punches, and other timekeeping issues.
• Process timesheet corrections that can be completed within the timekeeping system.
• Escalate timesheet corrections requiring pay rate changes, labor allocations, or system configuration changes to the appropriate support teams for resolution.
• Maintain accurate records within timekeeping applications and support ongoing system accuracy.
• Sort and distribute payroll and layoff checks to managers in accordance with established procedures and confidentiality requirements.
• Learn and effectively utilize timekeeping and payroll systems to support operational requirements.
• Collaborate closely with payroll to ensure time records are accurate, complete, and submitted according to payroll processing schedules.
• Coordinate with managers and employees to resolve outstanding timekeeping issues before payroll deadlines.
• Coordinate with Payroll, HR, Operations, and other support teams to resolve escalated timesheet correction requests.
• Support implementation of process improvements and system enhancements related to timekeeping operations.

Documentation & Communication

• Prepare and extract time reports and submit them to Payroll at the conclusion of each pay period, ensuring all data is accurate and complete.
• Communicate submission deadlines, missing time entries, and required corrections to employees and managers.
• Assist managers with layoff check requests and communicate required information to Payroll to support timely processing.
• Maintain documentation supporting timekeeping processes and audit requirements.
• Ensure all timekeeping information is handled with the utmost confidentiality.

Leadership & Resource Management

• Provide guidance and training to employees on proper use of the timekeeping system.
• Promote compliance with timekeeping procedures and best practices across the organization.
• Serve as a subject matter resource for timekeeping-related processes and requirements.

Desired Skills and Experience

Education & Credentials

• High school diploma or equivalent required.
• Additional coursework in payroll, accounting, business administration, or a related field is preferred.

Experience

• Experience working with timekeeping, payroll, or workforce management systems preferred.
• Experience with Deltek, Dayforce, UKG, ADP, Workday, or other cloud-based timekeeping/payroll systems preferred.
• Experience supporting employees in a customer service or administrative role preferred.

Technical & Professional Skills

• Strong verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to consistently meet deadlines in a fast-paced environment.
• Strong problem-solving and prioritization skills.
• Ability to learn new systems and processes quickly.
• Basic proficiency in Microsoft Excel required.
• Advanced Microsoft Excel skills preferred.
• Ability to maintain confidentiality and handle sensitive employee information appropriately.

Additional Notes

• Reports to: Group Payroll Manager
• Supervision: None
• Other duties may be assigned as needed.

Pay Range: $25.00-$50.00 / hour, depending on experience

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.

Employment Eligibility
Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations
Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job -related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law