Time & Labor Operations Coordinator

Global Guardian, LLC; Illinois; On-site; USD 50,000 - 70,000; Full time

Job summary

Global Guardian is seeking a Workforce Operations Coordinator to accurately track employee timekeeping across multi-site field operations. This role links Operations, HR, and Finance to ensure timely labor reporting and client invoicing in compliance with policy.

Responsibilities include configuring time-tracking, reconciling timesheets, generating labor reports, and supporting payroll processes while safeguarding confidential data in a fast-paced environment.

Qualifications

• Associate degree preferred; equivalent experience considered.
• 1–3 years in workforce administration, payroll support, operations coordination, or office management.
• Experience with timekeeping, workforce management, payroll, or ERP systems preferred.
• Strong data accuracy and ability to handle confidential information.

Responsibilities

• Configure and administer time-tracking for client programs.
• Review, validate, and reconcile timesheets for accuracy.
• Monitor daily/weekly labor hours, overtime, breaks, and attendance.
• Investigate and resolve timekeeping discrepancies with employees and security management.
• Ensure timely payroll approvals and support payroll processes.
• Generate recurring labor reports and analytics within HRIS.
• Provide management with labor forecasts and staffing insights.
• Maintain accurate employee, labor, and operational records.

Skills

Analytical skills

Attention to detail

Time management

Communication

Discretion / confidentiality

Organizational skills

Independent & collaborative

Education

Associate degree or equivalent

Tools

Timekeeping software

HRIS / ERP systems

Job description

Global Guardian is seeking a Workforce Operations Coordinator to accurately track employee timekeeping across multi-site field operations. This role links Operations, HR, and Finance to ensure timely labor reporting and client invoicing in compliance with policy.

Responsibilities include configuring time-tracking, reconciling timesheets, generating labor reports, and supporting payroll processes while safeguarding confidential data in a fast-paced environment.