Time and Leave College Assistant (Part-Time) - Human Resources

Brooklyn; New York (NY); On-site; USD 30,000 - 33,000; Part time

Job summary

City University of New York’s New York City College of Technology (City Tech) in Brooklyn seeks a part-time Time and Leave College Assistant for the Human Resources office. The role involves data entry, timekeeping support, and confidential document handling in a busy campus setting.

Reporting to the Timekeeper and HR Director, you will maintain leave records, respond to emails, and assist with audits and reports.

Qualifications

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.
• High School Diploma (some College is a plus).
• Proficiency using Microsoft Office Suite (Excel, Outlook, Access, Word).
• Strong analytical and organizational abilities.
• Ability to perform administrative and clerical tasks effectively.
• Ability to communicate with a diverse population.
• Ability to maintain confidentiality and handle sensitive records.
• Familiarity with CUNY policies is a plus.

Responsibilities

• Perform data entry and manage spreadsheets and electronic records.
• Answer the telephone, file paperwork and electronic documents, and operate standard office machines.
• Assist with time and leave entries and filing of confidential documents.
• Maintain multiple spreadsheets to track receipt of timesheets and other leaves.
• Respond to emails from employees on behalf of the timekeeping unit.
• Assist with reports, audits, and the semi-annual distribution of leave balances.
• Assist with small projects to compile data for CUNY Central as needed.

Skills

Strong analytical and organizational

Education

High School Diploma

Some College

Tools

Microsoft Office Suite (Excel/Outlook/Access/Word)

Job description

Time and Leave College Assistant (Part-Time) - Human Resources

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.

• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.

• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.

• Acts as cashier.

• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.

• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.

• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.

• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.

• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering associate and baccalaureate degrees, invites applications for a part-time Time and Leave College Assistant position.

Reporting to the College Timekeeper and the Human Resources Director, the Time and Leave College Assistant will:

• Perform data entry, retrieve and compile data, and manage spreadsheets and electronic records.

• Answer the telephone, file paperwork and electronic documents, and operate standard office machines (e.g. printer, copier, and scanner).

• Assist with time and leave entries and filing of confidential documents.

• Maintain multiple spreadsheets to track receipt of timesheets, and other leaves.

• Respond to emails from employees on behalf of the timekeeping unit.

• Assist with reports, audits, and the semi-annual distribution of leave balances.

• Assist with small projects to compile data for CUNY Central as needed.

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

The preferred candidate will have the following knowledge, skills, and abilities:

• High School Diploma (some College is a plus).

• Proficiency using Microsoft Office Suite (Excel, Outlook, Access, Word).

• Strong analytical and organizational abilities.

• Ability to perform administrative and clerical task effectively.

• Ability to communicate with a diverse population.

• Ability to maintain confidentiality and handle sensitive records.

• Familiarity with CUNY policies is a plus.

PLEASE NOTE

Currently enrolled City Techstudents will not be considered for this position.

COMPENSATION

$22 - $24 per hour.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

Open until filled.

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Location: NYC College of Technology

Job Type: Part-Time