TET Program Assistant

Ladacin Network, Inc.; New Jersey; On-site; USD 20,000 - 32,000; Part time

Benefits offered by this job

Health benefits

Paid time off

Onsite childcare Monmouth County

Tuition reimbursement

Professional development

Discount programs

Job summary

LADACIN Network is seeking a detail-oriented TET Program Assistant to provide administrative and scheduling support within the Early Intervention Program. You will help schedule, coordinate, and track evaluations, support TET evaluators, and serve as a liaison to families and Service Coordinators throughout the evaluation process.

The ideal candidate has strong organizational and communication skills, can manage multiple timelines, and is comfortable working in a collaborative, mission-driven

Qualifications

• High school diploma required.
• College education preferred.
• Early Intervention experience a plus.
• Experience with evaluation/assessment scheduling preferred.
• Proficient in Microsoft Office and computer skills.
• Familiarity with NJEIS databases encouraged.

Responsibilities

• Assist with scheduling and tracking TET evaluations and assessments.
• Assist with evaluator assignments and scheduling.
• Serve as a liaison to families and Service Coordinators, providing timely communication regarding scheduling, evaluation and assessment processes, changes, and other needed information
• Respond to family and Service Coordinator questions and concerns within the scope of the position and refer clinical or programmatic concerns to the appropriate Coordinator
• Track evaluation and assessment paperwork to ensure timely submission and completeness
• Follow up with evaluators and practitioners regarding missing or incomplete documentation
• Assist evaluators with administrative needs related to evaluations, assessments, scheduling, and required documentation
• Distribute, collect, and track consumer/family surveys and assist with maintaining related data
• Assist in maintaining the Early Intervention database and other required tracking systems
• Assist with the timely flow of information and paperwork to families, staff, Service Coordinators, practitioners, and other NJEIS agencies
• Alert the Coordinator to ongoing paperwork, scheduling, compliance, or documentation concerns
• Maintain professional and responsive communication with families, Service Coordinators, staff, practitioners, evaluators, and outside agencies
• Complete administrative reports, tracking, special projects, and additional duties as assigned
• Attend meetings and meet with supervisors as directed
• Provide administrative support across Early Intervention program functions as needed
• Comply with LADACIN policies and procedures and all applicable NJEIS requirements and guidelines

Skills

Organizational skills

Time-management

Tracking skills

Verbal and written communication

Education

High school diploma

College education preferred

Tools

Microsoft Office

NJEIS databases

Job description

Choose a Rewarding Career That Makes a Difference!

Low-Cost Health Benefits (For FT staff)
Generous Paid Time Off (For FT staff)
Onsite Child Care (Monmouth County)
Tuition Reimbursement
Professional Development Support
Discount Programs

TET Program Assistant – Early Intervention

About LADACIN

LADACIN Network, Inc. (Lifetime Assistance for Developmental and Challenging Individual Needs) is a nonprofit organization that has been serving individuals with complex physical and developmental disabilities for more than 75 years. Our mission is to provide a continuum of care including educational, therapeutic, social, residential, and support services to infants, children, and adults with special needs.

At LADACIN, we are committed to enhancing the quality of life for those we serve while fostering a supportive and collaborative work environment for our employees. Answering Needs. Advancing Potential.

Position Summary

LADACIN is seeking an organized and detail-oriented TET Program Assistant to provide administrative and scheduling support to the Targeted Evaluation Team (TET) within our Early Intervention Program.

This position assists with the scheduling, coordination, and tracking of evaluations and assessments, supports TET evaluators, and serves as a liaison to families and Service Coordinators throughout the evaluation and assessment process.

The ideal candidate will have strong organizational and communication skills, excellent attention to detail, and the ability to manage multiple priorities and timelines within the Early Intervention system.

Key Responsibilities

• Assist with scheduling and tracking TET evaluations and assessments, including initial, annual, exit, and additional assessments
• Assist with evaluator assignments and scheduling, including communicating with TET evaluators regarding availability, changes, and evaluation needs
• Serve as a liaison to families and Service Coordinators, providing timely communication regarding scheduling, evaluation and assessment processes, changes, and other needed information
• Respond to family and Service Coordinator questions and concerns within the scope of the position and refer clinical or programmatic concerns to the appropriate Coordinator
• Track evaluation and assessment paperwork to ensure timely submission and completeness
• Follow up with evaluators and practitioners regarding missing or incomplete documentation
• Assist evaluators with administrative needs related to evaluations, assessments, scheduling, and required documentation
• Distribute, collect, and track consumer/family surveys and assist with maintaining related data
• Assist in maintaining the Early Intervention database and other required tracking systems
• Assist with the timely flow of information and paperwork to families, staff, Service Coordinators, practitioners, and other NJEIS agencies
• Alert the Coordinator to ongoing paperwork, scheduling, compliance, or documentation concerns
• Maintain professional and responsive communication with families, Service Coordinators, staff, practitioners, evaluators, and outside agencies
• Complete administrative reports, tracking, special projects, and additional duties as assigned
• Attend meetings and meet with supervisors as directed
• Provide administrative support across Early Intervention program functions as needed
• Comply with LADACIN policies and procedures and all applicable NJEIS requirements and guidelines

Qualifications

• High school diploma required
• College education preferred
• Early Intervention experience a plus
• Previous experience with evaluation/assessment scheduling, healthcare, education, or human services administration preferred
• Working knowledge of Microsoft Office and excellent computer skills
• Ability to learn and effectively utilize NJEIS databases and electronic systems
• Previous experience working with individuals with physical and/or developmental disabilities preferred
• Strong organizational, time-management, and tracking skills
• Excellent written and verbal communication skills
• Strong attention to detail and ability to maintain accurate records
• Ability to manage multiple schedules, deadlines, and priorities
• Ability to communicate professionally and effectively with families, Service Coordinators, practitioners, evaluators, staff, and outside agencies
• Ability to maintain confidentiality and handle sensitive information appropriately

What We Offer

• Consistent part-time schedule
• Meaningful mission-driven work
• Supportive team environment
• Opportunities for growth
• Sick time benefits
• Onsite childcare available in Monmouth County

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law.

“My experience here has been awesome. The staff is very nice and friendly and helpful. It has been a pleasure to work with them, and the kids are awesome!”

“Supportive management, excellent mentorship program, flexible schedule, great opportunities for continuing education and growth, great work life balance.”

“LADACIN is a fun and enjoyable place to work. We engage with the clients and set the tone for the day. Our client’s give us life. The relationships that we build with our client’s and their families are phenomenal.”

“My experience at LADACIN Network has been exceptional! I always gets the support I need.”

“I have had such a great experience with working for LADACIN, and I love my job and being a part of the client’s daily day to day activities. I find much joy working here :)