Testing & Department Coordinator

Macalester; Minnesota; On-site; USD 31,946 - 33,406; Full time

Benefits offered by this job

Retirement plan

Paid time off (vacation)

Health insurance

Tuition assistance

Nice Healthcare access

Job summary

Macalester College in Saint Paul, MN seeks a Testing & Department Coordinator to oversee testing accommodations for students, coordinate exams with proctors, and liaise with faculty. The role supports the office operations, including supervising student workers and managing the front desk.

Responsibilities include coordinating exams, communicating with faculty, ensuring exam security, and using the AIM Database for scheduling and notes.

Qualifications

• Associate's Degree required.
• 1-3 years’ experience in a higher education setting.
• Experience coordinating exams accommodations including scheduling, proctoring, and working with faculty.
• General administrative support experience; supervising student workers.
• Preferred: Bachelor's degree; strong communication and collaboration skills.

Responsibilities

• Coordinate, schedule, and proctor exams for students with accommodations.
• Communicate exam information to faculty and gather relevant materials.
• Ensure security and academic integrity of exams.
• Utilize AIM Database to schedule exams and maintain case notes.
• Support department operations, including supervising student workers and front desk activities.

Skills

Oral communication

Written communication

Interpersonal skills

Time management

Deadline awareness

Education

Associate's Degree

Bachelor's degree (preferred)

Tools

AIM Database

Job description

## Testing & Department CoordinatorApplylocations: US, Saint Paul, MNtime type: Full timeposted on: Posted 3 Days Agojob requisition id: R2026208**Overview**About the Department: The Center for Disability Resources strives to create an inclusive and welcoming community where individuals with disabilities have equitable access at Macalester by addressing barriers, promoting disability justice, and providing education across campus.**Responsibilities & Qualifications**Provides disability-related testing accommodation coordination for Macalester students with approved testing accommodations. Coordinates exams accommodations including but not limited to scheduling and proctoring exams, facilitating testing accommodations, and working with faculty.Collaborates with all areas of the College including staff and faculty training, awareness events/activities that involve the Center for Disability Resources.Supports the administrative operations of the office including but limited to supervising student workers, scheduling rooms for events, monitoring and maintaining the front desk, and monitoring the departments general email.**Testing Coordination*** Coordinates, schedules, and proctors’ exams for students receiving accommodations under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act; organizes all necessary paperwork and materials for testing.* Communicates with faculty as it relates to exam information and relevant materials.* Ensures security and academic integrity of exam processes* Stays abreast of best practices for exam proctoring and coordination* Utilizes AIM Database system to schedule and coordinate exams and make case notes.* Collects data on all testing coordination related activities.* Stays abreast of the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act and other applicable Federal and state laws.**Required Qualifications**:* Associate's Degree* 1-3 years’ experience working in a higher education setting.* Experience with coordinating exams accommodations including but not limited to scheduling and proctoring exams, facilitating testing accommodations, and working with faculty.* Experience providing general administrative support, supervising student employees including managing time-sheets, and interacting with department visitors including students and prospective families.**Preferred Qualifications:*** Bachelor's degree* Strong oral and written communication skills; excellent interpersonal skills required.* Timely communications and the ability to represent a department in ways that build strong campus-wide partnerships.* Ability to communicate professionally and effectively with staff, faculty, students, alumni, and campus visitors.* Excellent attention to deadlines; dependable and timely.**Working Schedule:** This is a 10 month position - September thru May (off in June and July). **Compensation**:$23.19-$24.25 Hourly**Union:**MAPE**Benefits**At Macalester, we are proud to offer excellent comprehensive employee benefits. Here are some highlights: * 10% employer contributions to the retirement plan.* Outstanding vacation and sick time packages, plus an additional 10 holidays.* Competitive health, dental, vision, and life & disability insurance* Generous employer contribution to Health Savings Account.* Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.* Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.* Access to the athletics fitness facility, wellness coaching, and activities. These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options, please visit our Benefits Page Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details. **Satisfactory completion of a criminal background check is a condition of employment.****Application Guidelines**For best consideration, please submit your cover letter and resume through the Macalester Employment Opportunities webpage by August 7th, 2026. No applications will be received after this date. Kim Price Interim - Talent Acquisition Manager [e-mail]*Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law. For additional information, see* *Macalester College's full Notice of Nondiscrimination**.*